WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=YHjtuQZh45o Part: 1 1 00:00:01.600 --> 00:00:22.480 See, RCTV is >> and we need to start the recording. >> We started. >> Recording in progress. >> There she is. >> Calling to order the July 13, 2026 board 2 00:00:22.480 --> 00:00:41.600 of library trustees meeting. Um, body is present. Uh, do we have anybody online or any emails in the inbox for public comment? >> Actually, Kathy, I think you're supposed to also recognize if we have somebody on 3 00:00:41.600 --> 00:01:00.399 a board member. >> For the record. >> There we go. For the record, we have Kelly Bacon attending remotely via Zoom. All rolls will all votes will be roll call. Thank >> Back to that. Anybody on Do we have any public comment? 4 00:01:01.120 --> 00:01:19.920 Um, nothing in the secretary's inbox. >> I'll move on to the next item on the agenda, update on the trustee vacancy process. >> Okay. So, as you know, the meeting is tomorrow. Um, I have sharing with you the 5 00:01:19.920 --> 00:01:34.880 guidelines that went out in the they actually these went out in the select board packet. Um, I'll make sure to send you all a copy. It is public record now. >> These are the ones you sent. >> They are basically the ones I sent you. Laura had one small addition to it which 6 00:01:34.880 --> 00:01:51.680 I implemented. Um, but basically it's the run of show. Um, citing it. The select board uh will probably already be in session. Um the bolt will be called to order and this is for one joint item 7 00:01:51.680 --> 00:02:08.239 and during that joint item the library chair will serve as the presiding chair for the duration of the joint item. Um Cappy will um open the item some there's some suggested language uh manage the speaking order and 8 00:02:08.239 --> 00:02:24.480 recognize speakers from both boards. That's pretty typical. Um, if you want, you can have public comment. Um, it's not mandatory. I think you can make that call depending on the masses of masses of people that show up. Um so and you 9 00:02:24.480 --> 00:02:41.280 know keep the discussion on topic and on time manage the nomination process and then close the joint item and adjourn the adjurnn the trustees and return it back to the select board or um the discussion and comments. 10 00:02:41.280 --> 00:02:58.879 Members of either board can ask the candidate question and again uh public uh public comment is at the chair's discretion. where I got a little um what I needed help with, which Laura was great with, is we went through the nomination 11 00:02:58.879 --> 00:03:16.319 process or motions and votes process. Um it's a combined majority vote of everyone who's there and there needs to be a quorum of each board in any anyway. So at minimum there would be three people from each board. At maximum there 12 00:03:16.319 --> 00:03:33.280 would be uh five from each board and whatever total is there whoever gets the majority of votes the most votes um will be the the selected person um the library the trustee chair would take 13 00:03:33.280 --> 00:03:49.440 motions and seconds and you can be from either board and then facilitates any additional discussion as needed conducts the roll call um vote. Now, in this case, when I talked with Laura, it was optional. Um, the select board chair can 14 00:03:49.440 --> 00:04:07.439 do the count for the select board and the trustees can do the I just put that in case they didn't know everybody's name. So, it saves Cappy having to remember everybody's name so that um and then we just tally up the votes. Um, 15 00:04:07.439 --> 00:04:23.440 and then in the event of the tie, the presiding chair facilitates a runoff. Um, there's several ways you can do this. The way I recommended was to eliminate the lowest vote getter, but we can't do that with only two people. 16 00:04:23.440 --> 00:04:39.280 >> We do. >> Yeah. So, in the event of the tie, um, I think Kathy, you and I can kind of check in with Laura before the meeting and and see see how that goes. >> Um, yeah. Yeah, I mean it does need to have the the majority. So, um the other thing 17 00:04:39.280 --> 00:04:55.919 is just to redo the whole thing and have people revote >> and then >> we do not do a revote to see if people want to change their votes, which I don't think tomorrow. >> Yeah, you can ask you can ask um and you 18 00:04:55.919 --> 00:05:13.120 can also ask the the candidates if either one would like to withdraw their name. >> Well, I mean I think it's going to end in the moment. But I would suggest that if you have a tie, one of the first things would be another round of discussion among the two boards, see if 19 00:05:13.120 --> 00:05:30.560 anything can get illuminated based on any reasoning. Yeah. >> That could prompt another vote in order to resolve it. If it's a deadlock situation then >> well, then we have to call another meeting another meeting and then potentially more come. 20 00:05:30.560 --> 00:05:45.840 >> Yeah. So, so that's the that's the um gist of it. You can um I'll send these out again tomorrow to later I guess tomorrow I'll send this out to you all but the select 21 00:05:45.840 --> 00:06:00.160 board has it. It's in the select board pack and then um just don't talk about any of the candidates to each other please. Um and love to see you there. >> No questions. >> No, you can ask questions. You can 22 00:06:00.160 --> 00:06:16.000 absolutely Can we talk amongst ourselves about the questions? >> Um, >> as long as they're not >> as long as it's not particular. Yeah. I mean, if you want to say I'm gonna ask this question, so don't, you know, if you could ask that question, that kind of thing. Um, I think that's fine. You 23 00:06:16.000 --> 00:06:32.960 just can't talk about the, you know, the actual people. I really think this person would like this question, so I'm going to ask it. >> Amy, I noticed it said, um, roll call of those present. So, are we not allowed to be No, it can be the reason it's roll call 24 00:06:32.960 --> 00:06:49.360 is we expect people to be on on so president includes somebody present includes Yeah, just making sure. Thanks. >> Zoom. >> My two cents is I think no discussion, no discussion. If you have questions, ask your questions. If you have more 25 00:06:49.360 --> 00:07:11.680 than one question, ask more than one question. >> It's just there's no formal procedure for asking questions. >> Well, you have to you recognize them. Um other question is well questions 26 00:07:11.680 --> 00:07:36.240 also the adjournment process which was listed there that I will entertain a motion for to return to Murphy is that vote only >> correct. Okay. >> So, we're getting a an email tomorrow with the names of the candidates. 27 00:07:36.240 --> 00:07:52.639 >> We already got a packet. >> You should have gotten a packet. Um, we can reach >> Yeah, there were two names. >> That'd be separate from the library trustees packet. >> Yeah, there was a packet for the 13th and a packet for the 14th. I'll just make >> Okay. Okay. >> It was sent on the 9th 79. 28 00:07:52.639 --> 00:08:07.759 >> Okay. And it's also on the town website. If you go to tomorrow's meeting, it'll >> no secret didn't see that. >> Just a logistical question. Do we just do we sit in the audience? Do we sit all together? Does it matter? 29 00:08:07.759 --> 00:08:23.759 >> We'll be figuring that out. I'll probably bring all your name plates or those who will be here, I will bring the name plates. Um because I I do think you need to be identified as >> Yeah. >> Um but if you at least could sit together if they don't, you know, it's that U table. Also, I don't know if there's a specific place. So, maybe just 30 00:08:23.759 --> 00:08:45.920 the first row. Okay. That kind of thing. Okay. >> Kelly, just to confirming this here, it is not in our packet for tomorrow, but it is in the select board packet. So, the rules >> I think I have just found it. 31 00:08:45.920 --> 00:09:19.440 >> Yeah. The rules on the screen as well as the letters of interest. >> Yeah. Just to clarify, everybody gets one vote. >> Yes. Everybody gets one vote. >> Either board has a has a waiting on that vote. >> Nope. Every vote counts the same. 32 00:09:19.440 --> 00:09:43.880 >> Wins, >> right? >> More discussion. Are there any other questions, concerns, thoughts, discussion for the trustee vacancy process for tomorrow? The services update 33 00:09:45.200 --> 00:10:15.120 services update. Print scan facts. Um so I just as you know we try to give you some update on the various services or programs um every month and um it's just interesting I I find it very interesting um that 34 00:10:15.120 --> 00:10:31.440 we have so much printing going on um clearly this year we were imp impacted by staples closing and then the tax season. Um so we saw a huge intake then but even in just the two the two years um that we've been doing this it's basically almost 35 00:10:31.440 --> 00:10:48.800 it's almost doubled or 66% increase. Um we're seeing an increase particularly in the mobile and the mobile printing is done can be done from home or if you have a device here in the library and you can send it to mobile print. So I think that just really speaks to, you 36 00:10:48.800 --> 00:11:06.240 know, us trying desperately to keep up with technology. We see a lot of scanning. Um uh we do see a fair amount of faxing. Um there are still a lot of um see in FY26 we did almost 5 4600 uh pages of of 37 00:11:06.240 --> 00:11:23.120 faxing. A lot of insurance companies, medical companies, >> the government in general, they like to have faxes sent to them. Um just a quick note, Michelle was right on top of it. Um some of the phone companies are completely stopping their copper wire 38 00:11:23.120 --> 00:11:39.519 service. So um this service that we get through TBS is completely over the internet. So um if they cut the copper wires into this building, but uh there's been a whole string on libraries on in this in Massachusetts because Verizon is 39 00:11:39.519 --> 00:11:54.399 cutting all their copper wires. So any library that's using a regular landline for the fax is is going to have to find a different a different service. So um but Michelle checked up on that and we're we're good to go. So um very glad 40 00:11:54.399 --> 00:12:10.639 we made that move um back when we did. Um can read through the statistics. Uh part of the reason I run this information or we look at this information is to look at what our um how we're subsidizing this. It is not a free service. It's a 41 00:12:10.639 --> 00:12:27.600 minimal paid service. Um because of that increase in the faxes, we actually pay TBS for the number of pages that we fax, but it's really hard to track faxing the way it's done. Um so we essentially let people do faxing for 42 00:12:27.600 --> 00:12:44.160 free and we pay for we use the print money literally for the toner and the replacing the printer and buying the paper. Um, so we are running a little bit more of a deficit than we normally do. I think it 43 00:12:44.160 --> 00:12:59.920 was 20 $2,700. It was used to be closer to like 2,800. Um, but we had much less. And so I think I don't think we're at an emergency rate. Our our revolving fines and fees 44 00:12:59.920 --> 00:13:16.639 are just that. Um, we can use any of our revolving fines and fees. If someone pays for a book because they've lost a book, we can use that money to pay for faxing. So, it all evens out in the end because it's all for library services. Um, however, it might be worth 45 00:13:16.639 --> 00:13:31.360 considering, and I wouldn't implement it right now. Um, but as you know, we're coming into a very tight financial time. It may be worth considering either up charging the printing and copying, moving that from 46 00:13:31.360 --> 00:13:49.839 20 and 25 cents to 25 and 30 cents or charging the minimal fee of 50 cents per page for faxes. Um, I mean, a lot of times what people are faxing are essential documents and 47 00:13:49.839 --> 00:14:05.600 they're often people who I mean, they're usually financially cha, you know, challenged people. So, it's charging a dollar a page can be really hefty if you're just trying to get your Medicare forms in. So, that's why we've always let the or recently let those faxes be 48 00:14:05.600 --> 00:14:20.880 free. Um it's it's worth considering either again a minimal charge to just offset it a little. It's not meant to be or cannot be by law a revenue generator of any sort. Um but I think we could I think I 49 00:14:20.880 --> 00:14:37.519 did some calculations out and if we roughly increased either 5 cents on the printing or added a little bit to the to the faxing one or the other then we'd be very much we'd be a lot closer to breaking even on it. So, it's just something to consider and we can bring 50 00:14:37.519 --> 00:14:58.480 that up in a future meeting when we're talking about the fines and fees. A dollar. It would be a dollar, I think. Megan, correct me if I'm wrong, but I'm pretty sure it's a dollar. Yeah. 51 00:14:58.480 --> 00:15:16.880 Yeah. Are they on an annual cycle uh like following the calendar year that if they were going to institute an increase that would hit January? >> We do that. We tell them everything. So we can do it anytime. We can we can just say starting next week. >> No, that's if we wanted to increase 52 00:15:16.880 --> 00:15:33.680 ours, but they're charging us a dollar. So if they were to institute an increase, when would that happen? Do they follow? >> No, that would be we renew our contract pretty much every year. It's on it's on a fiscal year cycle. We would know. They'd give us a lot of notice and we have a the contract we have with them requires each of us to notify each 53 00:15:33.680 --> 00:15:48.079 other, you know, 60 days in advance of major changes, but I don't because it's really not costing them anything because they're not paying for a landline. I mean, they're just doing it over the internet. >> Yeah. >> I don't see them raising that that price 54 00:15:48.079 --> 00:16:07.600 that they charge us. >> Oh, they're never mind. They're charging us 12 cents. So I certainly wouldn't want I mean I think that >> I saw 26 grand. I was like what? >> Yeah. 26. So in that case I would feel terrible charging 50 cents. Yeah. You know like I I it would have to be 10 it 55 00:16:07.600 --> 00:16:23.120 would be 10 cents a page for a faxing or something like that. Um but I when we look at all the services through the print and the scanning um you know we're not changing anyone to scan something to an email to a cloud drive to a USB to 56 00:16:23.120 --> 00:16:39.120 you know um so it's I feel very comfortable with the printing charges because we do spend a lot of money on toner and we do spend a lot of money on paper and then when the printer breaks down we have to buy a new printer. So, um, you 57 00:16:39.120 --> 00:16:55.920 know, that takes away from our being able to subsidize those faxes at 12 cents a page. I can't believe I was so awful. >> So many faxes. >> I know. 4,000 pages of faxing. That's a lot of faxing. >> I mean, I'm sure not on the staples 58 00:16:55.920 --> 00:17:13.520 scale, but for me, >> do we have any idea of the breakdown of color versus black and white? >> We can get that for you. Um, majority, I think, is is black and white. Um but the other thing is addition in addition to that because of so much sca faxing um or 59 00:17:13.520 --> 00:17:29.520 scanning that we're seeing um Michelle has been working very diligently on um the ground floor print station which we have. There's a selfch check station and then there's a print station downstairs. It doesn't get used a whole lot >> but >> where's that? 60 00:17:29.520 --> 00:17:45.440 >> It's right next to the service desk. And so, um, usually those people on the the ground floor will use that if either from their mobile device or from the three computers down there, but Michelle has gotten a quote for adding just a 61 00:17:45.440 --> 00:18:01.919 short scanner, not a big flatbed, but just a document feeder scanner. So, if there's a queue upstairs for printing and people are trying to do photos and do all these other fancy things with it, we can send people, we'll be able to send people downstairs to do quick faxing or quick scanning. Um, so that'll 62 00:18:01.919 --> 00:18:18.799 be an investment that we're looking to pay for out of um, fines and fees. It's it's not cheap, but it um, I think it's in view of how much this is increasing in usage. And I will definitely say during tax season, there was definitely a line. Um, and it was really more 63 00:18:18.799 --> 00:18:33.679 managing the people than it was managing the devices. So, um, >> it seems like a good investment. The other thing is probably saw on the warrant, I think it was on the warrant purchase order is Michelle also procured 64 00:18:33.679 --> 00:18:50.320 a new selfch check station. Um, this a little off topic, but um, our selfch check stations which were in the process of replacing they're all in one. Most of them are all in one computer, so it's just a touchcreen with the software loaded onto it and they're 10 years old 65 00:18:50.320 --> 00:19:08.559 and so we're in the process of replacing them. She found for a bargain price a standalone kiosk that's actually ADA compatible from Greenfield. They just redid their whole library and for various budget cuts they had to eliminate some of their selfch check stations. So she drove out to Greenfield 66 00:19:08.559 --> 00:19:25.280 with um Mr. Michelle and they brought it all the way back and it's now down here under a tarp and we're going to um get that installed as well. >> Wow. >> So um >> thank you Michelle for doing that. So, >> well done. >> I know. I was looking at the mileage 67 00:19:25.280 --> 00:19:41.120 reimbursement. I'm like, "Yeah, that's about the shipping cost." So, >> got it before I could. Huh. >> No, but it was good. And it was definitely It was about It was um I think we made 5,000 and the list price for this, it's a very new model, was over 6,000 6,500 plus delivery and installation. So, now we just get the 68 00:19:41.120 --> 00:20:01.039 installation for free, which is nice. So, it was a nice appreciate doing that. But that has all to do with reconfiguring that little area on the ground floor to increase our use of selfch check printing and scanning. >> What's the time frame for us to revisit the costs? 69 00:20:01.039 --> 00:20:16.160 >> Um, fees. >> Yeah, it's usually in the spring. Let me just see if I >> That's >> But we can add I mean, I can add it at any time. It's It's definitely not an emergency. I mean, I think by the spring we'll have a really much better idea 70 00:20:16.160 --> 00:20:37.600 about how tight we're running anyway. Um, I can't remember what it is. >> Right. Right. So, we can't Yeah, we're not we're not going to charge >> um our goal is to subsidize it, 71 00:20:37.600 --> 00:21:09.320 minimally subsidize it, and then um probably look at it in January and vote in February. Any other questions? >> Questions, discussion? >> Our next item on the agenda is the community health project request. 72 00:21:09.600 --> 00:21:39.360 Right. So we um have realized that there is a need for high um hygiene supplies for community members. And so um few months ago 73 00:21:39.360 --> 00:21:55.039 um a few of us from the library so Sarah Keelso um trying to remember who um the public health nurse and myself and I can't remember who else met um to discuss how 74 00:21:55.039 --> 00:22:13.760 we could go about um creating a place for people to access h um hygiene supplies. Um, and so what we've came up with is what you're seeing here. Um, so what we want to do is um collect supplies um 75 00:22:13.760 --> 00:22:29.520 from the public um and also possibly from doctor's offices and different um um places in town um and create little kits for people to pick up in the library. Um to give them some privacy, 76 00:22:29.520 --> 00:22:45.440 we would put it in the health nook. Um, someone had the idea of making like a little walker where people could go in and grab something and go. Um, it wouldn't have um a staff interaction at that point. Um, and it would be soap, 77 00:22:45.440 --> 00:23:03.600 dental hygiene products, lotion, hand sanitizer, um, and a variety of things. Um, and we also thought a little bit about maybe having it with the um, and I don't have it on here with the um, the Boy Scout, 78 00:23:03.600 --> 00:23:19.200 the Eagle Scouts plan, too. Um, that might be an option, but for now, we really thought it would be good to have it in the Healthnook. Um, so I'm going to be we're going to be meeting together with different members of the town. So, public health nurse hoping to get Albert 79 00:23:19.200 --> 00:23:35.840 involved and maybe a maybe the schools just to see what the needs are, speaking to the guidance counselors. Um, and then we would do a roll out of it in October. Um, and so what I'm looking for you is to approve us to have be a donation 80 00:23:35.840 --> 00:23:52.159 space for this because any kind of donations that we get from the public need to be approved by you, the trustees. So, >> are you talking monetary donations or physical product? >> Physical products. >> Yeah, we would be a collection site and 81 00:23:52.159 --> 00:24:07.919 um and I don't actually include in here, but we would probably do something similar to what they've done upstairs with the um um citizen kids and we would have the teens put together little like um supply bags that would go into the um 82 00:24:07.919 --> 00:24:24.480 the locker so people could access it. Are you thinking um travel size items only or full size? Like what's your vision there? >> Good question. Um I'm thinking travel size. Not that part hasn't come out yet, but I'm thinking it makes sense for them to 83 00:24:24.480 --> 00:24:41.440 be travel size. >> And then would the library have to buy bags or boxes or something to make these kits? >> Yes. >> But just um a Ziploc bag. So >> this would be the only way to distribute. My only concern would be for 84 00:24:41.440 --> 00:25:11.520 example children or somebody getting into that. >> Yes. So, it wouldn't be directly accessible by children, would it? Or >> they'd have to make an effort. They'd go into the health nook, which is right 85 00:25:11.520 --> 00:25:28.159 next to the reference desk. And one of the things that's good about it is that there the reference staff is right there. So, you would see someone going in to that room. >> Probably wouldn't be that interesting hopefully to children. 86 00:25:28.159 --> 00:25:55.279 >> You never know. thing about kids never >> as long as it's contained. My concern is just the individual small >> and in theory the quart size bags if you use quartz size or gallon could be also donated items. >> Yes. >> Yeah. 87 00:25:55.279 --> 00:26:10.880 >> Be part of what you're asking. Mhm. >> Where are you thinking of putting the bin for collections? >> Probably similar to what we've done before. So, um, sometimes we have it right I'm pointing right by the elevator. We usually have a box over there. >> You're going to put together a list of 88 00:26:10.880 --> 00:26:27.600 recommended >> So, because we're working with the public health nurse and we're going to be talking to the guidance counselors at the schools, we'll have an idea of what the needs are. >> I think this is a great idea. I'm >> in full support. Um I think the one 89 00:26:27.600 --> 00:26:42.720 thing and I know you guys will figure it out is we still want to be a good um drop off site for toys for tots and for the tree. >> Yes. For ref like so making sure whatever we pick as a location there's still room for all that. >> So this would be something where we 90 00:26:42.720 --> 00:26:58.480 would um it would be um it would fluctuate. So, we would get something and the timing would be in October and then once we had a small number of it, we would ask again and would probably be I'm thinking the spring. I don't really 91 00:26:58.480 --> 00:27:13.360 know what the >> Okay. >> need will be. >> So, you're not thinking it's a permanent donation? >> No, no, no, no, no. We would >> It's going to be like a call to action. Come in for a set period of time, then you move the box away. >> Exactly. It could be like it could be like the friends, you know, like once a 92 00:27:13.360 --> 00:27:29.600 quarter for the first two weeks of the >> quarter or something like that. >> And I think it's worth even investing if we continue to do this. And I did hear from Bill when Bill did get approval for his Eagle Scout project, but heard much motion on that. But I believe that's going forward. And I just think that it 93 00:27:29.600 --> 00:27:46.799 pairs well nicely pairs nicely with that project. And >> being able to brand it a little or get a nice like not just a Amazon box or something, but a nice box with some nice signage. Like the friends have a nice >> bin that signage on. So I think we could 94 00:27:46.799 --> 00:28:05.440 do something special to make it regularly there and so that it becomes like this is what you you can always bring this to the library. Oh, save up your little toothpastes and bring them to the library. That kind of Thank you. >> So just to clarify, we need a motion to 95 00:28:05.440 --> 00:28:29.360 allow the donations. >> Yes, please. >> Do we have any other discussion or questions? >> So moved. >> Second. >> Roll call vote. We'll start with Kelly. >> Yes. Andrew. >> Yes. 96 00:28:29.360 --> 00:28:50.799 >> Yes. >> Yes. >> Carries. >> Thank you. >> I'll tag on to that. And if there's um I sort of bllightly said, oh, don't worry about the trustees. Um they're they're doing the costume swap again. >> Um 97 00:28:50.799 --> 00:29:06.399 >> yeah, they're doing the costume swap again. So, the other swaps that we've done, you drop things like puzzles or accessories. You drop that off at the service desks, but with the costumes, they just put a bin in the in the front lobby. So, I said, "Well, it's just like our other swap, so we don't need to get 98 00:29:06.399 --> 00:29:21.279 permission from the trustees, but we probably should have that." >> How does that work? Just I'm just my kids rip through buckets of costume. >> Yeah. >> All over the place. >> It's crazy. Um, you'd have to ask the children's room how they manage the logistics, but they collect it starting 99 00:29:21.279 --> 00:29:39.919 in August. And then our staff lounge is full of costumes and it's arranged by size, it's arranged by, I don't know, color or something. They have a whole method to their madness age. And then I um am always absent on that day. Um, but 100 00:29:39.919 --> 00:29:57.279 but they no, they do an amazing job. And then they do donate anything left over. They'll take them to um you know Goodwill or other places that are collected. >> It's like a mayhem rush like thousands of children. >> It's it's not like the wedding dress thing. No, it's not quite that bad. Um 101 00:29:57.279 --> 00:30:12.480 >> no, but I they have a lot of fun with it and the kids have a lot of fun and then I think some kids get costumes even though they're going to wear something else for Halloween because they just like to wear costumes. We have often have people coming in very fun dress all 102 00:30:12.480 --> 00:30:30.399 year round. So, um, but if you feel that's something you don't need to take a vote on because it literally is like again every other swap we do, you drop things off at a desk. It's just happens to be big enough that they want to just put a bin in the front. Um, are there any objections or 103 00:30:30.399 --> 00:30:45.760 >> just a point of discussion? You guys have been doing it for years now. >> I think so. And I just and I feel like Yeah, >> I wouldn't want to change it. >> Okay, great. All right. We'll just I'll tell I'll tell Carrie. We chatted about it and they're all set to go. >> Anybody else have any discussion, question? 104 00:30:45.760 --> 00:31:07.279 >> On board. Totally on board. >> Thank you. >> Um, okay. Moving on to the appointment of the celebration appointment to the celebration trustee. >> Um, I don't actually have anyone specific to nominate. I was just 105 00:31:07.279 --> 00:31:24.559 bringing it up that we still need to appoint that person. It's not have to be a trustee trustee. It can be a trustee. It's a very light lift. Um they only meet like a couple times a year and then they disperse money to people who apply for basically it's a grant a small 106 00:31:24.559 --> 00:31:39.200 grants. So just something to keep in mind with your friends and family if you know anyone who's interested particularly if someone who's interested in the history of reading. Um that would be that would be great. Oh that reminds me. I should ask 107 00:31:39.200 --> 00:31:57.679 Joselyn. That's Jocelyn. >> Yeah. I just I knew it was hanging out there for several months >> and you know I'm happy to I'm happy to temporarily >> Do you want to Oh, that would be great. >> See somebody else who might want to fill in, 108 00:31:57.679 --> 00:32:14.240 >> you know, if you want to do it. Yeah. >> Do we need a motion? >> You would need to motion to nominate and appoint Pat. >> Just feel bad that it's been several months knowing that they don't actually need >> Yeah. >> I think it's less than you think. I think it's like a year. Yeah, we should have somebody there. >> Well, some of it comes in in a window 109 00:32:14.240 --> 00:32:33.919 during the year. Some of it comes. >> We'll entertain a motion for a nomination. >> I nominate Pat. >> Second. >> I second. >> We'll call vote starting with Kelly. >> Yeah. Andrew. >> Yep. >> Yep. 110 00:32:33.919 --> 00:32:56.399 >> Yes. Motion carries. Um, next item on the agenda is the financial report warrant schedule. On that last thing, can I just note something? Kelly, if you don't mind from 111 00:32:56.399 --> 00:33:12.640 the email, you will see something from several months back from Kurt Hel. >> Yeah, I recall that. >> Yeah. Um, if you could just respond to him and give him my name and my email. Excellent. I don't think I have his >> um 112 00:33:12.640 --> 00:33:39.279 >> if I I may reach out separately if I can find something on the town website, but I know he did email. >> Sorry. Go ahead. >> Any other discussion, questions? >> All right. Um so first uh there were 113 00:33:39.279 --> 00:33:54.240 several gifts uh notably um the Young Women's League of Reading uh made a nice donation dedicated to the office of equity. We also got a number of um uh donations for in the memory of Nina 114 00:33:54.240 --> 00:34:09.839 Pensal and the Young Women's League of Writing also donated almost $1,000 for additional Tony's because they still remain quite popular. Um, so they've been um very generous to us this year and we really really appreciate that. 115 00:34:09.839 --> 00:34:25.119 I'm not going to go in over the warrant detail in schedule, but I schedule in detail, but please give it a look see. Um, if you know you're going to be absent for, you know, you're taking a long long month-long vacation and you won't be here, um, just give us a heads 116 00:34:25.119 --> 00:34:42.480 up. Um, some of them we Megan as usual has done a very meticulous job to try and get them matched up as much as we can with meetings, but sometimes we have a meeting change um on a Tuesday or a different week or it doesn't line up. So, those are those weeks that we ask 117 00:34:42.480 --> 00:35:00.000 you to come in and and do it um sign them. um we tend not to if it's a large warrant not not send them electronically, but obviously if it's a quick warrant or if you absolutely can't get in and we need that last signature, we can absolutely scan it and get it to you. Um accounting does prefer the the 118 00:35:00.000 --> 00:35:15.760 live um approvals, but they'll take they'll take the electronics. >> So, thank you, Megan, for putting that together. It's a lot of croside looking at two sheets and trying to calculate holidays and when we're here and when you're here and things like that. So, I 119 00:35:15.760 --> 00:35:32.720 really appreciate that. Um, and also it's nice because you don't other departments do a warrant every single week and so we don't ask you to come in every single week to to sign it, which is why occasionally they get they get kind of long. So, um, but that's the warrant schedule. Um, if you have any 120 00:35:32.720 --> 00:35:50.960 questions, just reach out to Megan and I'm sure we can uh work on it. Or if you notice any errors, which you probably won't, um, also again reach out to Megan. I will have the year end close. Megan, we got two warrants there, right? One 121 00:35:50.960 --> 00:36:07.440 for 26 and one for 27. We'll probably have one more for FY26. We haven't got Yeah. So there might be one or two straggling invoices. They'll do one more and then they usually close in September. So we'll be able to see 122 00:36:07.440 --> 00:36:23.839 exactly how much um we spent in FY26 and I'll give you a report um on that once we have the year end close that Sharon Angstrom the town financial chief financial officer does. 123 00:36:23.839 --> 00:36:43.760 Um, in general, we did return money on salaries and to date, we still have about $5,000, I think, left in our expense budget. So, we did pretty well. And we are using uh trust money um for as as expected for um the 124 00:36:43.760 --> 00:37:04.359 year-end spending on materials budget. So, that's nice. That's that's all we have for financials. >> Any questions? >> Any questions? Discussion. >> Okay. 125 00:37:05.119 --> 00:37:25.200 Um that's all great. Um moving on the directors. >> Yeah. So, we had a um you know, you always get an update from Olivia, everything that happened over the last whatever last uh quarter of programming, but as you know, it's summer reading. Um 126 00:37:25.200 --> 00:37:40.720 they already have over 500 people signed up, all different ages. So, had to order more passports. So, I think they're looking at trying to round out at about 600. >> It's been really um sort of a new way to do the summer program, a different way 127 00:37:40.720 --> 00:37:58.160 to do the summer program. We've actually gotten some great constructive feedback as well. So, um, they're already looking at how they can improve it again for next year. I think the most difficult thing is not being able to be all things for all people. And um, there's a real 128 00:37:58.160 --> 00:38:14.320 push in this summer reading program to reach those school age kids that are tied up five days a week for six to eight hours a day, you know, that we don't see for the rest of the year. So, um, and so that's why a lot of the programs 129 00:38:14.320 --> 00:38:34.400 and a lot of the reading literacy stuff is based around that, but we're trying to make sure that we have something for babies, something for adults, something for all the other audiences. So, we're working on that. Um, was fun while the financial forum was going on. 130 00:38:34.400 --> 00:38:51.200 They were playing with colored shaving cream while we're talking about structural deficits in the municipal budget. That was fun. Um, just there's little things that always surprise me like our partnerships of working with the Reading Ramblers and 131 00:38:51.200 --> 00:39:09.599 being a site to come get some water. And um, so we had a refreshment stand and an information station for them and we'll continue to do that. We have one tomorrow and um the various fairs and things that we go to that help um spread 132 00:39:09.599 --> 00:39:25.839 the word about what we have. I can't say enough about the uh let grow campaign um if you're familiar with this, but it's something that's started by the schools and it's really encouraged um encouraging young people of all ages, kids basically to have more 133 00:39:25.839 --> 00:39:44.079 independence. Um, it's roughly structured around one of the books that was like the anxious generation. And so it's about really kind of empowering kids to to do things and they are going to the police station, 134 00:39:44.079 --> 00:39:59.200 they're going to town hall, they're coming here and they put in these little slips and the little slips could be like everything from one of my favorites is I went down to one swimming in the pool, you know, like that's a big step for somebody, you know, or I baked cookies 135 00:39:59.200 --> 00:40:15.520 with my brother. um and they have their ages on them and then each slip that they put in um they are entered for a raffle and they get little chachkis and prizes when they put a slip in and it's to encourage them to go to these places and be independent. There were a bunch of lemonade stands actually and in fact 136 00:40:15.520 --> 00:40:31.760 we had one youngster who was quite ambitious and put an ad for their lemonade stand right on our door and we did not have the heart to remove that. Um, we thought it was great advertising because if you're nearby, you might as well, you know, there's a lot of people walking in and out of the building that 137 00:40:31.760 --> 00:40:47.280 might want a little lemonade. So, we've saw some entrepreneurship. Um, but yeah, it's it's been lovely to see. Um, again, you could have a six-year-old or or 5-year-old, you know, someone writing for the 5-year-old. What's the thing that they did by themselves? So, it 138 00:40:47.280 --> 00:41:03.920 really is about that independence thing. And the fact that it's going through all of the town is really really nice. So, it's something that's we're we're able to do and it's really a low lift. The schools have designed everything and we just >> Where's that Let It Grow or Let It Grow campaign. Where's it documented? Is that 139 00:41:03.920 --> 00:41:21.920 on the appeal site or town site? >> That's a great question. I think they have their own website. >> Yeah, that's cute. >> Thought they did. >> It's through Reading Rack. >> Oh, okay. Um, >> but if you don't have a writing wreck um, membership, they'll do it through a 140 00:41:21.920 --> 00:41:36.640 Google form. Um, and it gives you all the information. >> Yeah, there's a QR code on our front lawn, right? Oh, I was supposed to get more signs. >> Yes. And there's also a QR code right in front of borrower services. So, if you go upstairs after on the left hand side, you can see all the different raffles. 141 00:41:36.640 --> 00:41:52.720 Um, and just there's a QR code, too, that brings you right to the website. >> Thank you. and they have they're starting a newsletter and there'll be a challenge each week for the remainder of the summer and so it's it's really well it's a very thoughtful program. Town's main website's 142 00:41:52.720 --> 00:42:13.440 a big article on the town's main website with >> Amy I was just curious um is there something going on with the lockers? You know I'm obsessed with lockers. Is there something going on? >> Was about to ask. >> Oh is that I don't know. Is there something going on with the locker? >> Says NA. 143 00:42:13.440 --> 00:42:30.000 >> Oh, yes. No, because the person was on vacation. >> I have like two days to get the report done and she was on vacation last week. So, >> okay. >> I'll get the number for you. It'll be in next month's report. It'll have June and July's. >> Great. >> But the walkers were working. >> Yes, they absolutely. 144 00:42:30.000 --> 00:42:44.880 >> Really? Yes. Thank you. Thank you for I I should have pointed that out, but yes, I wondered if the 100 degree days just that was it. It was done. It could have been. It could have been, but um yeah. So, and the other thing we're excited about is having a library card uh sign 145 00:42:44.880 --> 00:43:00.079 up in September. Um we're going to be doing it at market basket and we'll be targeting the employees there as well as people coming into it. And um we do have a a staff member who's fluent in Spanish. So, she will she'll be one of the people that will will be going to 146 00:43:00.079 --> 00:43:16.160 help connect um with some some community members that we don't necessarily see in the library. So, we're very excited about that. and Michelle is on the ball with connected reading. Um, and I know that's a big a big planning. 147 00:43:16.160 --> 00:43:31.280 Uh, if you have any questions about programming, obviously you could reach out to me. You can always reach out to Olivia. She loves to talk about the programming. Um, oh, the other thing is that we're doing a lot of cross trainining now. So, we have a new pro project starting this 148 00:43:31.280 --> 00:43:46.400 summer. Um, in July, we're doing about two or three months of shadowing. All staff members are trying to to shadow at other desks that they don't normally work. Some of it's to learn what they're learn how to do some of those things. Some of it is just to get a better sense 149 00:43:46.400 --> 00:44:03.440 of, you know, if I'm calling over there, what is that person likely dealing with? You know, am I interrupting them? That kind of thing. So, it's it's just really a it's been actually everybody's been participating. It's it's a really nice program. And we're also doing very specific training. So, for example, um when someone like Andrea Hogan goes on 150 00:44:03.440 --> 00:44:20.319 vacation, what happens to all those interl loans? Well, now Sarah Kelso knows how to do that. So, we have a backup person trying to avoid that single point of failure. Um because it's always going to be that one book for that one person that is going to be really upset if they don't get it. So, 151 00:44:20.319 --> 00:44:36.319 we always want to make sure we have a backup. We hired a new children's room substitute, Riley Clusher. And Riley is um still I believe a library student still and is actually working at three different libraries. She's working at a 152 00:44:36.319 --> 00:44:52.560 library with kids. She most works mostly at Brooklyn uh working at a library um with twins and working at a library with teens. She's just trying to figure out what kind of youth development stage she's she's most comfortable working with. But she's been a a great um addition to the team and she's been 153 00:44:52.560 --> 00:45:06.960 filling in this summer. She's going to be working a regular Saturday, one one Saturday a month and then filling in for children's um during vacations. Congratulations to Megan for a total of 13 years here because she started when 154 00:45:06.960 --> 00:45:26.880 she was five. She was 16. Yeah, she really Megan McN was 16 and she worked until 22 as a page. 21. >> Nine years as a page. And um >> Wow. and uh then came back as a super rock 155 00:45:26.880 --> 00:45:43.200 star um superstar. So um and then Valerie Goldigh House has been here for eight years. So it's always fun to see that because I will say the majority of people nowadays are less than five years. We have a fairly new staff. Um and it's been really fun 156 00:45:43.200 --> 00:46:05.599 to train with them. I think that's about it. Um, no worries. Yes, I have a very specific idea. We did a June training on our reference question reference software 157 00:46:05.599 --> 00:46:21.119 um to which we really reinforced to people that were supposed to be putting in those questions. So, I think that is the biggest uptick of oh that's right, I'm supposed to put that in there. But it was very interesting because you got I think we had 25 people there and they all wanted to classify or tag each 158 00:46:21.119 --> 00:46:51.520 question differently. So we um it was a really it was a really lively discussion but I think that was it. Yeah. >> I have one last thing actually. It's not on the director's report. Um uh the lights outside, just so you know 159 00:46:51.520 --> 00:47:08.480 if you get any questions, um the taller lights all had shades put on them. They did and they were looking very sad. They were they were custom made 10 years ago for those particular lights. The lights were installed. Yeah. And we felt that, you know, neighborhood felt and we 160 00:47:08.480 --> 00:47:23.440 felt they were they just they didn't sit right. So we made these custom shades. um they were looking very very sad then rusting out and so they are I keep saying they're out on a spa vacation. They're getting buff buffed and repainted. We do not have to have them remanufactured. They just need to be 161 00:47:23.440 --> 00:47:40.640 cleaned up. We don't have a date for return. Um it shouldn't be that long, but um we do not have a a due date. Um facilities is taking care of the whole thing. They're paying for the whole thing. Um, but we have tried to reach out to the neighbors 162 00:47:40.640 --> 00:47:57.119 to say that we understand that it's a little bright. >> Um, it's a good time to do it because it's bright outside, so you don't really notice it until late late at night and we close those lights as soon as 15 minutes after the building closes. Um, but >> just in case you get questions about it, 163 00:47:57.119 --> 00:48:12.800 we know that it happened. We've tried to communicate with folks. Um but we always miss someone and we appreciate everybody's patience and understanding that um it's just general maintenance that needs to be done and they can't do it here. They have to go they have to go out. 164 00:48:12.800 --> 00:49:09.280 >> Yeah. >> It's actively being worked on. Yeah. >> Usually it's the dark skies. move to approve the June 6. >> Second That was my fault, Kelly. Sorry. Roll 165 00:49:09.280 --> 00:49:25.119 call vote for approval of the June 26 June 8th, 2026 meeting minutes. >> Sorry. Yes. >> Think I lost my sound a little bit there. >> Yep. >> Yes. 166 00:49:25.119 --> 00:49:53.200 >> Yes. >> Next items. These are just standard of reviewing of policies, the supplemental spending recommendations, fall programming update, and we'll have some information on the 167 00:49:53.200 --> 00:50:08.640 meeting rooms. Um we will be talking about the meeting room policy and uh there'll be a couple changes coming to that not not least of which uh involves the fees and um how how the spaces are divided out. So um again it's something 168 00:50:08.640 --> 00:50:25.680 we don't take lightly and Michelle and her team have been working on that for months several months now kind of looking at ramifications and trying to work that into how having a community center is going to affect us and how the schools renting rooms affects us. So, um, that's probably one of the bigger 169 00:50:25.680 --> 00:50:50.079 things that we'll look at that have has major changes, not just grammatical updates. >> Any questions? Any other future agenda items that any would like to add? Discussion points? If not, I can entertain a motion to 170 00:50:50.079 --> 00:51:05.280 adjourn. I move to adjourn. >> Second, please. >> Second. >> Roll call vote. I will start with Kelly. She can hear me now because I'm using the green light. >> Yes. 171 00:51:05.280 --> 00:51:24.119 >> That was awesome. >> Yes. >> Yes. >> Yes. >> You're a journ. Recordings.