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Video-1: youtube.com/watch?v=zQ0Mej3KZfs

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Good evening everyone. Thank you for joining us for this special meeting of the Prior Lake Savage Area School Board. The purpose of this special meeting is to consider the negotiated employment contract for the superintendent position and as appropriate discuss and determine any remaining steps in the hiring

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process. I now call this meeting to order. Please rise and join me in the pledge of allegiance as you're able. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation

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under God, indivisible, with liberty and justice for all. All board members are present with Director Olsad joining us remotely. Thanks for making it, Jessica. Um, so I'm going to appoint Director Mason as the clerk for this evening. Is there any

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objection to that? Okay, hearing none. Thank you. Going on to our business of the evening. Um, at the last special meeting of the board, we adopted a motion to proceed

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with a plan A, plan B approach to selecting our next superintendent. Pursuant to that motion, we first entered into negotiations with Dr. Schmidt. While those negotiations were conducted in good faith, we were ultimately unable to reach a mutually

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agreeable employment contract. In following the plan A, plan B direction, we then entered into negotiations with Dr. Wagner and were able to reach a mutually agreeable employment agreement. The proposed contract was shared with board members

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in advance for review. As provided in the board's earlier motion authorizing negotiations, the proposed employment agreement is still subject to satisfactory completion of the required background check and approval by the full board.

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Is there a motion to approve the negotiated employment agreement with Dr. James Wagner as superintendent of the Prior Lake Savage Area Schools. >> So made >> by Director Olsen. Do we have a Oh, sorry Mason. >> Do we have a second? >> Second

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>> by Director Johnson. The motion has been made and seconded. And I will now open it up um for discussion. Board members, is there any discussion on the um on the contract?

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Yes. I believe the contract was changed to two years. Is that a correct? >> The contract is a two-year contract >> and we only agree to one year. The um I'm going to have Barb come up. Barb Dorne is here from MSBA. Uh, I will

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just say in the deliberations, um, it was it was apparent that we were open to a two-year. The motion that, um, we had on the table for the AB approach did not

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have any term limit in that motion. Um, and so the negotiation process went with that motion in mind. Barb, is there anything that you have? Do you have a question or do you have any other clarifying?

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>> Yeah, we voted for the AV option with one year because I specifically asked for that clarification before I voted. Um, so that was that's a little confusing. >> Okay. Is this mic on or do I need to turn it on? Good. Okay, good. It is on. >> Um, so I double checked the motion that

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was made and the motion itself did not specify one year. It said to um a mutually agreeable employment contract is negotiated and then it did say in the event the chair determines a mutually agreement employment contract is not attainable the chair is authorized to

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extend the offered employment contract etc. Uh contingent upon the following a mutually agreement employment contract is negotiated. So in the motion itself the discussion did center around who supported one year who supported two years. There was quite a bit of discussion. I don't know if the word

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compromise was actually used. I haven't watched it again since then, but there was some discussion of it at the table. Um, that made it into the paper that there was discussion about a two-year as a possibility. And so, I think from a candidates's perspective, they were open

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to that asking for it, negotiating for that as possible, but I don't have it in my records that it was a one-year contingent agreement. I know that was definitely your preference, and you were very clear. >> No, I only voted for it and I clarified before I voted. I said this is a one-year um on the AB and it was said

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yes. So I said yay. Actually I said yes and then I said yeah and then I said yay actually in the actual video. So I did clarify it. It was confirmed that we only agreed to a one-year. Um and this is a two-year contract and it that is

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that is not acceptable to me. Um >> I'm not a parliamentarian. I don't know if the motion was amended as part of that conversation or if the mo motion was not amended and the conversation was understood in that regards. >> Well, I believe director Olstead made

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the motion. >> No, it was director Mason. >> Yeah. Well, um, and I would say too, I am I'm also not a parliamentarian and, um, I hear I I know that from the very

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beginning, Mary, you were very adamant on the one year that was where you you stood. Um, the motion on the table though, the motion was read. We all had this paperwork and Director Mason uh read the motion just as given to us. I

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think right before Director Mason read the motion, uh, Director Johnson had some um, you know, if this is a one and a two-year um, with a candidate, we had in our deliberations, we had a lot of

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discussion regarding um, term limit and preferences, but it was not part of the motion. >> I did make the clarifying statement. And I was told yes. Um because you were Yes. And I was told yes. And that's why I

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voted. So um that is a little bit not okay with me. Not actually it's a lot not okay with me. Um I also would like to make um just a statement, you know, going through this process. Um, you

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know, I want to commend our, um, previous administration quite a bit because as I was comparing contracts and looking through it, um, you know, our previous administration actually, uh, volunt they put it in the budget and then they voluntarily furled their own

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vacation payout, uh, because our budget was so, um, underwater um, that they gave the money back. And I know in the past 3 years several board members have um um also um abdicated their stipend in

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order to fund uh things from like last year's uh retirement party and a few others. So, um this um I and I if I I could agree to the one-year with these

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terms. Um these terms are very expensive, very expensive. Um and um you know, given um our current financial situation, I I glad I'm not running for

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office this year and going doortodoor to defend this. That's all I can say. Any other discussion? Um, I have I have just a couple comments. Um, couple couple things talking about the

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two-year versus the one-year. We don't have any other employment group employment group in our district that we give them a one-year contract. So, I think based on, you know, my understanding was always if we were going to end up with an interim, that

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would be a one-year contract type of um situation. Um I'm happy with the contract. Um I think when you look at the compensation, and I remember I went back and watched the video when we were talking about conversation about the compensation and director France, you

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you actually advocated for a higher amount than I did within the contract. And I think that this lands um right within where I feel is a fair contract for the years of experience that this candidate brings to the table and the challenges that we have in our district.

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Um I also think several years ago the precedent was set with a previous administrator who came in at a very high level of compensation. So when you look at how do we how do we bring someone in and give them a fair compensation to do the work that's required in this

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district that we all know is very challenging. I'm I'm very happy what the contract has written and I I'd like to thank those involved in the negotiation process because I'm sure it wasn't easy. So thank you >> Director Johnson. >> Yep. Uh, appreciate you, um, Chair, uh,

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Director Mason, uh, Director Cawthorne, all the work that you guys have have done with this. Um, I know we went back and forth a lot on one or two years. Um, Director Smith brought it up, right, as a thing, right? And it seemed like we

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had uh, some work with it. And, um, ultimately, right, we had large parameters as far as money when it came down to it. And I think this falls within there. And we talked about trust and I think this is giving, you know,

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our next superintendent that that realm of trust that we want. >> Anyone else? >> Dr. Smith. >> Sure. Um, yes. Thank you, Chair. Um I I I don't have much to say other than I I

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do think that there are safer, more suitable options for us to look at. Um I do agree that uh a one-year um would be my preference. Um and I can't help but

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think about how this decision might play out. Uh I don't have a crystal ball. Um if I did, I'd be on my way to Vegas with a suitcase full of five mortgage payments. But um the ramifications of this of this decision

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will have an effect on our district for years to come and they're not small. Um there is a levy that we have discussed being on the ballot uh to provide our district with critical funding. Uh we have seen instability within our

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leadership team, within our administrators, teachers, staff. Um and there are not one but two district moves happening. Um and we also have the community to think about. And the last time we were at this

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table deliberating this topic, I commented that uh it seems like every single decision we make is filtered through the prism of earning the support of our community. And we need to start listening to the

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community. And in fact, it's been articulated by members at this table that we are in their current situation because we did exactly that. We didn't we didn't listen to our community and now we're leaving our community out of the most critical decision our district

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can make. Now, as Director Johnson said, did I float a two-year possibility uh during deliberations? Sure, I did. I did. Uh it was a calculated risk on my part. Probably a mistake on my part.

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Won't be the last one I make. Um, but there were reasons I did that and uh, like I said, that was a roll of the dice that didn't pay off. So, cancel that trip to Vegas.

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But what I will say is I I do um I do think that there are better decisions. I don't think that two years is is the way that we should go and what we should offer for this contract. Um but what I will say is

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um as we've talked about there are no other third options. There's no third options. Right? So once this is uh if this is approved this evening uh this will be the last time you hear me

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talk about my voting no on this. Um, I I'm not in this role or this position to constantly say I told you so, uh, I'm in this position to ask how can I help? And

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while I don't agree with the direction that this contract has taken, um there are other decisions that I have advocated for and that this body has endorsed. Um so I can't very well uh

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raise my hands and cheer when those decisions happen and uh stomp my feet and throw a tantrum when a decision goes away that I don't prefer. So, um, so I've had my moment. I've had my

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chance to, uh, state my case as to why I don't think this is the best decision for our district. But, uh, I guess we'll just see how it goes when we when we start voting. >> Director Well said, do you have anything

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that you want to share? Uh thank you and thank you for your uh patience as I dial in virtually today. Um I was you know very strong in my opinion of one here as well. Um and I still feel

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that way. Um, however, I know the work that was put in and the conversations that have been respect to the board and the negotiators. Um, I also not, you know, again

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your contract, but I want to for for a lot of reasons mostly because of the committee that part of it and staffing that part of it. Um and um I however this goes I welcome a new

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superintendent you know with open arms and 100% support uh because we have a lot of work to do. Uh we have a lot of work to do. We have a levy to pass. We have a move um and oh yeah a new school school year starts in the fall. Um, and

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so um I base my vote on those factors, um, when it comes time to saying yes and no. And, of course, a yes and a no doesn't come with a caveat. So, we have to say yes or no. Um, we can't say yes and or

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no, but, um, so I have to take all of that into consideration and I truly do thank Director Cawthorne and Chair Boy and Director Mason for their conversations because you've had them. um also in consultation with MSBA. Uh Barb, thank you so much, especially as

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you're just returning from vacation yourself. Um and thank you for being part of the conversations. Um and I do I have to trust in that. Um and we have to unify. We're all about unification, right? So,

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let's prove it and let's let's move forward as a unified front and welcome whoever that is. Um which I will do. So, I will base my vote on all of that. Absolutely. Okay. >> Um our typical process of hiring any

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staff member is at least three interviews. Um and uh our previous superintendent hires also um met with staff um because the risk of the hire is on

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the district. um with this size of a contract on the top end with um minimal experience in our size district. Um we're taking a huge risk, huge risk. Um

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and there's things in here that I would agree with for the one year and one year only. Um there's a vacation package in here that's wow. uh the one of dreams um

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which is I I feel that we have to keep in mind that we're not desperate there are other options we can do interim still we can you know you know in again I said this before in my world

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um one of the reasons why you want a short term is in case you do make that mistake uh on both parties, not just us. I mean, it could go either way. Um and um

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without all the preemptive work that normally goes into something like this uh where you start early and uh sometimes you go through multiple rounds of finalist candidates, uh which is fine because it's it's so important you get that right fit and mix. And also keep in

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mind that while we are trying to you know obviously the the some of the claims about our administration costs were not true but we are actually adding quite a bit to it. Um and the sacrifices

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um for everyone remembers when Dr. Thomas went on vacation he actually did it without pay because we were we are that broke and then uh Dr. Edwards had to take over. Um, you know,

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I I find it somewhat irresponsible of us to be making this level of a contract um in that area. So, I'm not going to mince words. I have nothing against uh the candidate. Nothing at all. Um, but we

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are we are assuming 100% of this risk and it's a costly one. And when the range was given out, it's because we did also have a range of candidates with different levels of experience. Some of them um with districts our size,

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uh our demographic makeup, our budget, our budget constraints, and some of them who had nothing even close to it. um that doesn't mean they can't do it, but it does mean that there is a a different level of financial commitment that goes

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into that because again we take that risk and it is a huge risk. So um for that um like I said the risk would be mitigated if we did one year and um you know if we don't pass this

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levy we not we may not even be able to afford this contract. So, I I just want to put that out there because that is that is the job of the board. Um, and we need to take that responsibility, that financial responsibility very

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seriously as well. Um, and that risk. We have 8,700 students. We're going into a levy, a school move or actually a building move. Um, a lot of changes, a lot of changes at the legislature. We could have one change with special ed and we are in statutory operating debt

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in a blink of an eye. Um this the risk is is is just too high for me to go two years. >> Yeah, >> director Mason. >> Um thank you. So, um, I just first want to say thank you, uh, Director Olstead,

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Chair Bullion, especially and Director Cthord, um, for so many hours put into this, especially Dr. Cthard. I know you came in early and left late and, um, so helpful through the process. Um, you know, I just want our community to know that this um, process was, I mean, this

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was extensive negotiation. It was many meetings. We explored all options. Um, you know, we looked at all of the terms of the contract, including vacation and other benefits, and compared them to current contracts and others. Um, we did

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cost compares and definitely took, you know, this very seriously and ensuring that this is a cost-effective contract. Um, and, um, you know, I think that, uh, Dr. Wagner is is up for the challenge and I um will welcome him to the

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district if if this should pass. And um you know just want to say that this this process was done very carefully and thoughtfully and so I appreciate everyone's work that went into it. Anybody else? Any final thoughts?

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Um thank you all for for your engagement in it. Um I think that every one of you have extremely valid points. Um you know we talk about support of our you know Director Smith you talked about you know

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in so many cases we want the support of our community and we want the engagement of of our community. Um you know and and the community put us here in the in these in these seats to make these

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decisions which aren't easy. Um, but I think that with every perspective and every comment made, there's there's validity. There's real concern. Um, I don't think that there's a perfect superintendent.

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Um, I don't think that we could have a perfect contract. And so, walking through this process, it has been done very carefully. um it has been done uh with many hours of of careful thought, lots of

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conversations, lots of input and so I just appreciate the process. I appreciate the engagement. I appreciate each of the board members um perspectives and input um and I yeah so

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that we are at the space if there is no other discussion um I will enter I will take us into a roll call vote for the for the motion on the table which is to approve the negotiated employment agreement with Dr.

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James Wagner as superintendent of Prior Lake Savage Area Schools. I will start with you, Director Atinson. >> I, >> Director Johnson, >> I. >> Director Mason, >> I. >> Director France, >> nay. >> Director Smith, >> nay.

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>> Director Olad. >> I think it was. >> Sorry, I thought I was unmuted. Um, I >> and I am an I. So, that passes 52. Um, so with action on the proposed uh employment agreement complete, I'd like

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to uh invite our search consultant Barb Dorne from the MSBA to share any additional information or recommendations regarding the remaining steps in the in the in this process or just to share um anything that you would

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going leading us through this process. Thank you, Barb. >> Absolutely. Thank you, Cheryl. And so, um, I'm thinking back like a month and a half ago, maybe two months ago. I don't know when we first met. From the very beginning, this was a complex and

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challenging search with a lot of options and we talked about all sorts of different possibilities. So, I'm not surprised that the end was complex and challenging as well. From the beginning, this was an unusual search.

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Um, I've heard sometimes this board either referring to itself or others referring to it as a split board. I'm not buying that. Your votes are not always 70. And it's actually, as we've discussed, becoming more and more rare that there

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is a 70 vote on pretty much any board in Minnesota these days. But I'm going to ask you a question. And I'm going to ask you to raise your hands. And I can't see director Olstead. So to inspire and empower each student to reach their full potential.

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That's the mission of your district. How many of these board members sitting here in remote believe in that mission? Unanimous. You believe unanimously in the most important thing is the mission of this

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district to inspire and empower each student to reach their full potential. I want to congratulate you on wrapping up a complex and challenging search. Every step of this was different. I think that this district is poised for

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some really wonderful things. You definitely have challenges ahead of you. You had 12 interested applicants. You had four very different and talented finalists. You selected two to negotiate with. You saved time with a plan A, plan

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B motion. So that was successful. There were compromises made, which is constant in any negotiations on both behalf of the candidates, I believe, and also especially on behalf of the district. So I do want to congratulate you on that. I have a couple of closing comments here.

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Um, I will have a press release done very shortly and I will send it to Christie. Uh, I'll also copy Cherbullan and Liz and Danny on that press release so that is ready to go and the word will get out. Um, remember we'd like to turn in all of your board notes to Director

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Catherine. Those are subject to data requests. So, any of your notes from the files when you were looking through the applications yourself, your notes from the interviews, please turn them all in tonight if you've got them. If you don't have them, please try to get them to the HR department within a week. They really need to file those in accordance with

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all of your data retention policies uh for personnel private data. I would like to give um a shout out to Chair Bullion because I don't know if people can recognize the amount of extra work for a board chair during a search, even a truncated search such as this one. It is

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a lot of extra heavy lifting and it requires almost a 247 responsiveness. And I've really enjoyed working with you, Chair Bullion. I think you did a great job. Thank you for all of your help with the search year. Also want to thank the many staff that contributed to the success of this search. It was a

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very busy time of year to do a search because school was wrapping up and they were buried and busy and they still came through and did everything that the search required. So, thank you to everyone on staff who helped with this. Uh, is it okay if I send you all a survey? Uh, that's part of our process

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to always ask the board and the district contact folks how we did, what went well, what could have gone better. doesn't take more than two minutes, even less if you're succinct, but um I'll get that out to you probably tonight. So, thanks in advance for your help um helping MSBA create new processes

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because this was brand new for us as well and kind of experimenting on how this sort of flexibility and a barebones search would work. So, thank you for that. I'll get you that survey out. Um our official role in your search is complete with the truncated search. I will not be back for a transition

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workshop. However, if you would like to do that and go through a goal setting process with Dr. Wagner and the board, I'm happy to come back. We do charge for a transition workshop. For a full search, it's included. For this search, it's not. However, I believe Dr. Wagner has a lot of experience in setting smart

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goals. Uh he's very driven by goals and metrics. So, it's very possible you'll have that conversation, not need any assistance, but if you would like us to come back, I would be more than happy to do so. But, we really appreciate you partnering with us. Um, you have plenty of options to think about when you have

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a search undergoing and we want to thank you for allowing MSBA to support you in the process. You have my phone number and email and any of you at any time can reach out please to me by text or phone call or email. Anyone else at MSBA that can be of assistance. We are there to

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support you ongoing. And uh, congratulations. I am very happy for this board and I look forward to seeing the new board team start to work together on July 1. Congratulations. >> Thank you. Thanks Barb. >> Okay, before we would adjour before we adjourn, before I take a motion to

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adjurnn, um I'd just like to extend my sincere gratitude um for everyone who contributed in the process. There was so much work and um Director Cather, you were so responsive and you know, just

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thank you for your support and uh leadership throughout this process. Director Mason for your willingness to be part of every conversation and every meeting. I really appreciate that. Um, Director Olstead, um, I'm sure there's

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PL Danny uh uh, Christy, Liz, I'll I'll get I'll get emotional because there just all of you there has been so many conversations. Director Smith, Director France, um, so

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much conversation. Director Atinson, Director Johnson, your input, all of it mattered and um I just thank everyone for their for their engagement. Um it really was a growing experience to go

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through and and so um I want to thank Dr. Wagner, his patience, um through the negotiation process, um his responsiveness throughout the um throughout the process, too. Um, I'm excited for his commitment in serving

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Prior Lake Savage Area Schools and and look forward to partnering with him in service of our students and our staff and our community. Um, I'd also like to express deep gratitude

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for Barb and her leadership. Um, I I just have to leave it there. You have been you incredible. So, thank you and to Amy who filled in seamlessly in when you were out of the office. So, uh you two were incredible

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and it was a real help um throughout this process. So, thank you um the district staff, legal counsel, um the professionalism and the assistance and helping us reach this important

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milestone. Um just thank you. With that, is there a motion and a second to adjourn this meeting? >> So made >> by Director Johnson. >> Second >> by Director Smith. All in favor say I. >> I. >> Do I have to do a roll call? I'm going

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to do a roll call. And I'm going to start with you, Director Olad. >> I. >> Director Smith. >> Hi. >> Director France. Hi. >> Director Mason. Hi. >> Director Johnson. Hi. >> Director Atinson. Hi. And that's I for me. We are now adjourned.