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Video-1: youtube.com/watch?v=pLp8EbdzGqE

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All right, it is six o'clock. So, we'll call the meeting to order if all members are present except for Rod and Cher. So, we will start it off with communication items. All right, uh so we have a full list today um because it is time to hear

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from our school administrators what's going on in the buildings and um how we're getting ready for the year. So, I'll start off by inviting um Cassie Acres, our elementary principal. Miss Akerson, will you come on up and tell us what's happening in the elementary at this time of the year?

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>> Good evening. We have had a busy summer at the elementary school. Um holding various community education classes, um some early childhood family education, um bringing in some very young learners

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into our spaces. Um we've also held vacation bible school at the elementary. Um again with our summer pause program we had extended school year uh for some of our students and then various other activities flowing in and out of the

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elementary. Uh so a lot going on. It's winding down now uh so that our custodial staff can turn those spaces back into learning spaces. also at the elementary um finalizing our last hires that are needed. I'm very

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excited to welcome our new staff at our orientation this Wednesday. Um getting them on board and joining our Bodok family. Technology department. Just want to give a shout out to Leah and Caleb for their work uh this summer preparing our

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students uh for their return, but also for our staff to return. uh they do a great job setting up all of the technology pieces so when teachers come in things are ready to go um without without any hitch there. So thank you to

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Leah and Caleb uh custodial uh certainly Ken, Gary, Mary and Dominic have been working very hard to prepare all of our spaces. you know, really shifting. Um, when we have different classes and programs happening at the elementary, it's kind of moving pieces. And so, uh,

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they do a nice job getting in when they can and being flexible. Uh, so, thank you, Ken, and and your team. And I want to just call out our beautiful sidewalk um out in front of the school. Very excited to have that new for our

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students and for our community. And I just want to acknowledge that was um done through a safe routes to school grant in partnership with the city of Payneesville and us. And so if you haven't been by there, make sure you go

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take a look. Um the curb ramps are very nice. Um just allowing for more safety and accessibility um not only at the elementary, but you probably saw right outside here at the secondary as well. And so, thank you to Kenny for coordinating all of those, um, getting

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that ready for those crews to come in. Um, this summer, um, Mr. Raspinson and I have spent some time updating the student handbook, and you'll hear our updates, um, in a little bit. Um, other highlights, we've got the supply list

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for families. I did want to bring attention to our impacts. Um, Impacts is a company that provides families an opportunity to order their supplies through their website. And so we give them our supply list and families can

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skip the store and they get a kit of their supplies either delivered to school for open house or delivered to their home, whichever of their choosing. We had over 60 families participate, excuse me, 60 kits, uh, purchased

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through impacts, uh, which has been an increase over the years. So, that's been a great opportunity for our families. Um, we're looking forward to our welcome back meet and greet, Wednesday, August 26 from 5:00 to 7:00 and then again Tuesday, September 1st from 8 to 3:45.

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um which makes our first day of school at the elementary September 2nd, which is different than the secondary. Um that gives us another day to meet um with our families. And so our meet and greet is set up like conferences. Families will

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sign up uh to meet with their classroom teachers um get connected with Kingsville Motor and Transfer. We've got food service and health office all set up in the cafeteria for families to get connected with who they need to connect

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with. Um enrollments, this is our first kind of fall with our online registration and so families um needed to complete their annual verification in order to see their child's uh home room

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teacher. And so that is just making sure their information is updated. So, I just want to say thank you to the families that were able to complete that annual verification. Um, that's all done online versus paper pencil like the past. In other news, um, this year we will be

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implementing U Minnesota Reveal by McGraill as our new math curriculum, uh, which is aligned to the new Minnesota state math standards. And so the elementary and secondary math committees have worked hard over the last year or

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so to participate in our review process to bring that forward to the district advisory committee um talking about the shift in standards and then aligning our district resources to teach math um to meet those standards. And so we're

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excited um those materials are trickling in. And so we'll be providing that training here uh during workshop week and then also throughout the school year as ongoing uh professional development. My purpose statement for the year um is

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staying the same. I do feel that this one really spoke to me and speaks who I am and that is again to live with authenticity and optimism serving and empowering others to create a positive impact. And so while I'm doing that this

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year as elementary principal, I do have goals that I'm working on. Um Jesse and I have spent a lot of time talking about goals for the school year and reflecting on our strategic plan and other school related goals um at both of our levels.

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And so you can see just an overview of um some of my goals and bringing back the school of excellence piece as well because we identified areas for growth and areas that we want to maintain through that process. So I don't want that to be um on the back burner that

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joins nicely with our strategic plan. With that, I've got a couple uh visuals for families to see with our meet and greet and with our first day back to school. And then parents will receive uh communication for the back to school meet and greet sign up uh this Friday so

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they can get in and sign up for their time. With that, I would >> change benefits has is that increased yet or haven't you seen the fruits in that? It's ours family signed up for that.

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>> Yeah. So that um I personally don't see but that is in my family communication the educational benefits um the link right there. Um I've included the form and that form will also be at our meet and greet so people can have that paper

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copy and you're just really pushing that so families sign up and and get that turned in. Thank you. Y >> question on the map. So this that you guys switched to is that something that a lot of schools in the

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state are switching to or is this something we are doing very independent? Yeah. So, the Minnesota reveal is new to Minnesota this year and so us along with um I don't want to put a number on it

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because I don't want to misspeak but several I will say several schools are shifting to Minnesota reveal because it is um directly connected to our Minnesota math standards. They also have a national curriculum and then they

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created a Minnesota curriculum unique to us. So there >> years ago we got involved in a reading program actually before I was on the school board and some issues came up. I called all the schools around to find out what they had and nobody even knew

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who it was and it was new to us. Always kind of wondered about that. >> Yeah. And that was part of the work with our review process to see what are other districts using um and so we were able to connect with other principles and other schools to see um

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>> you have people you can reference. Yeah, >> perfect. >> In fact, the garage did a very nice job communicating with us who has signed on to go with Minnesota reveal. So, even they are, you know, saying, "Hey, make sure you connect with these folks and

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whatnot." So, >> and that I should speak that is beyond elementary. So, secondary um is also doing Minnesota reveals. >> I'm good at that. I'm doing this forward. That's what we're looking for. >> All right. Thank you.

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>> All right. And we'll invite up Jesse. Um Mr. Rasmusen, what do you got going at the secondary? >> Well, good evening everybody. Um just some some items here to to talk through with you. Um first off, I'm really excited. We are welcoming two new staff

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onto our onto our team here at Payneesville Secondary. We uh Dallas St. Caller is going to be our our new band teacher and Ethan Dabertil uh is going to join us to teach social studies. So, we're really excited to have them on board and I want to welcome them and uh we're welcoming all of our new staff

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back on Wednesday for our new staff orientation. So, excited to show them around and show them their spaces and and get them acclimated to Painville. At this time in the year, I am really filled with a lot of gratitude and and a

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lot of that is directed towards uh Ken and his team. As things slow down a little bit for us during the summer, they definitely don't do the same for them. And uh especially this summer, we made some last minute changes to where rooms are going to be. And so their team

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has just worked tirelessly to make sure that we're at this point. And so I just I want to make sure to say a big thank you to Ken and his team and all their hard work. I we couldn't have done it without him. Um we had to make some adjustments to uh to our PA lab and I'll

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talk about that in a little bit and what room that's in. So we had to we had to shift the library around all within a couple weeks so that things could be ready. So uh it was a lot for them. So, I also want to thank uh Lexi Skuggland and Ashley Oendorf were here uh this

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summer doing some painting and they and they spruced up a lot of our really public areas like our cafeteria uh and our gymnasium and so really gave a a nice new face to um the public side of Queensville school. So, um just really

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thankful for their work this summer. Some school year updates here. we have our open house back to school open house kicks off um August 26th from 5:00 to 7:00 where want to welcome everybody and invite everybody to come. It's always nice to connect with uh parents and to

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see students again and and hear about their summer. So I welcome everybody back to our open house. You know, unlike the elementary, ours is just kind of open. You come and show up and um and come around and get your schedules and go see classrooms. We'll have a group of students here to give tours. So for new

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students, for sixth grade families, they can come in and get tours of the building so they they know where everything's at. So um Pace Lab, this is the reason why we had to make a big shift late in Elen here. This is something that's been kind of a long time coming. Um we we secured

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a grant from the community foundation a little over three years ago. Um that kind of got this ball going and and it's been slowly rolling in the pro in the background and I'm excited that it's here. So, we have a space now in Payville Secondary called the Pays Lab. And Pay stands for practical assessment

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exploration system. And and what it is is it's a career exploration system where students show up and it's a simulated work environment where they come for, you know, an hour at a time and they come in and they work in a simulated work environment. Um, it gives

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them the opportunity to explore 300 or so different careers and and and do real world skills related to these careers. So, um, I am so excited. There's a couple pictures of this thing. We just had our setup day today, so it all came on big crates and boxes and they brought

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a trainer in today. So, we set up the room today. Uh, but it is ready to go for our training and ready to go for kids. So, I'm really excited about that. That's our PEZ lab. It's down uh by door 8 if you want to stop in um and go take a look at it. So,

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>> and I just can I just add one um so Gerald had mentioned from the West Central Led District that they had received a grant toward the Pays Lab. This is in conjunction with that grant as well. So, this is a partnership between the West Central Education

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District and the Paynesville Area Schools for funding. And then um in the future we're hoping to be able to um expand and offer opportunities to some of our neighboring communities to come in and use that space as well. So really a nice partnership. Thanks Jesse.

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>> Really excited to have it here. Really excited that this is something that we can offer. So um I know I mentioned in the past we've talked a little bit about cell phone and backpack changes. I just kind of wanted to uh reiterate that a little bit. I did send out multiple rounds of communication uh to to

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families. And so I just we've had, you know, we've had some people with um some questions and so we're listening and we're answering and we're addressing those, but we're moving forward with the backpack and cell phone changes. >> Schedule. Again, I just wanted to make sure you're aware we're going to

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maintain our current schedule um the five period alternating schedule that we do now. Um but we are going to be exploring additional scheduling options. I think our strategic plan has really laid forth some priorities that um we need to kind of look at things in light of and so our schedule is going to be

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one of the things that we look at in light of the strategic plan. We'll be exploring that this year. Um Cassie talked about it before, but um we we developed some goals that are related to our strategic plan and I won't read through them, but those are my goals for

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the year and um you can see that they're aligned with our strategic plan priorities. So those are the things that I will be focusing on this year. >> Any questions for >> the cell phone thing? >> Yeah. >> And all that. Do you think you're

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getting the most everybody? Do you have any indicator of that? >> Yeah. The issue is as much as possible if everybody gets a contact with this before school starts, it may not be so messy as for the kids to come home after

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the first day and the parents go ballistic and then you're getting all these phone calls and waste a lot of time. Um we do get a metric of so we send out our communication on s'more and so I get numbers of parents that have read my s'more and I think on the last

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two it was somewhere around um 500 different times somebody had engaged with the s'more. So I think um that's pretty good pretty good levels of engagement. I have no way of knowing if lit if everybody has seen it. Um but but yeah, I we were talking today about we

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we haven't in the past sent it out to students and so it's always gone out to parents. Um but I think that's something we'll start here in the future of also sending it out to students to read as well. So um >> yeah, this place has 500. You don't know that some of those are duplicates,

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right? >> So um have you ever thought about just being simple and just send everybody a letter? And then we know that we found that everybody got it at their address and it went there. And you want them I think

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you want to it's a big thing. Everybody I've talked to is thinks it's the greatest thing. They can imagine they haven't imagined what it's been like in the school system to get anything done, >> right? >> Except that might not be the case with all the families if they're unaware. But

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if they get it in the mail and you send it out on next date, everybody's going to get it. If they don't open it, that's their deal. But nobody's ever going to talk to you that says they didn't know about it. >> That's a great suggestion.

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>> Everybody in the whole nation's doing it. >> It's It's h pretty exciting. >> Well, very good. All right. Thank you. Thanks Mr. >> All right. It's kind of a slow time of

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the year for activities, but why don't you >> Yeah. Not much going on before the storm. >> Yeah. Mr. Hendrickson, what do you got going on? >> Yeah. So, normally um on most years, sports and activities would get started today, but because of the late Labor Day this year, all the State High School

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League made a decision last fall to push the whole calendar back one week. So that's why we're getting started on August 17th next Monday instead of today. So uh yeah, next week Monday, 7th 12th grade cross country, 9th to 12th grade volleyball, 9th to 12th grade

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football practices we get started and then junior high football and junior high volleyball will start on the first day of school like they've always done. Chris Wolf, Tim Patron, Cole Humber all returning as head coaches of their respective programs and then we're going to begin the process of lining up workers to cover all these events that

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we have going on through the fall. So, I have spreadsheets mostly ready to go and then Cassandra and I will work together on getting those positions all filled for the whole season. Homecoming this year is going to be on September 27th. So, that's actually the Sunday. I think

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they've done some coronation in the past. I'm not sure exactly what night they're doing that this year, if it's going to be Sunday or Wednesday or when they're doing all that. Um, but yeah, September 27th through October 2nd. October 2nd is the Friday. We host volleyball, cross country, and football

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for junior high, C squad, JB, and varsity. So, everybody gets to play at home event that week. Uh the 20 2026 2027 activity schedule or activities meeting is scheduled for this coming Sunday in the auditorium at 7 o'clock. So, I get to speak in front of

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a couple hundred people for about 45 minutes. So, if anybody wants to show up and pinch hit for me and read a couple slides, they're more than welcome to to come help out. and uh tap me on the shoulder and I'll go take a breather. But yeah, that's at 7 o'clock on Sunday. It's just a great place to get forms

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turned in. Especially a lot of new families maybe moving to the area or maybe first time participants in a sport activity. They can ask questions, fill out forms, pay their fees, figure out what to do with sports physicals and things like that. So, it's just good. I usually bring Cassandra a nice big pile

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of forms and fees the next day. she she's happy to get them all at one time and not kind of trickling here and there throughout the school day. And then yeah, all those forms and fees physicals can also be paid online or in the high school office there. Lastly, we have a new place to find all

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of our sports and activity schedule. It's called Bound. You may have seen some of the new communication that's gone out with um our school Facebook pages and Instagram and whatever else. Uh so it's a new platform. Most of the schools in the high school league are switching to that. It's just uh it's

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kind of the new it thing. It's it's actually a platform that was created by former activities directors for activities directors and schools. So, it's really feedback I've gotten has really been overwhelmingly positive as far as how easy it is to navigate, where to find links. Um and we're still

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learning a lot of new things, too. Cassandra and I just had a meeting last week, Wednesday, with one of the reps that we have. So, we're still learning. We're still getting things posted, but that's where all the samples can be found. And uh yeah, if people have questions, just feel free to reach out.

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Do you have any questions? >> That uh activities meeting is that 7 through 12? >> Yeah. So we encourage all at least for sure to have the athletes there and then at least one parent to try to get there. >> I had a couple questions, but I had a question myself. The communication

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didn't pass by seven and so couple other seventh grade cameras. Is that >> it? So you want to speak? No, I'm good at you want to come pinch it. >> I I noticed one thing from the activity

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side and then through our community. So the the fall uh brochure had gone out and there's a the page in there that talks about the homecoming. Uh there's some information that that that's that ends but doesn't doesn't tell the

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whole story. And I think it has to do with uh maybe the homecoming game. >> I think it I wish I would have brought it with me. I I I had thought about taking a look at that. Uh it does talk about Sunday as far as coordination uh

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in there, but when it gets down to the last day and thinks the homecoming game, it might be Saturday. the Saturday in there and kind of get a date that just didn't correlate with the other ones. Yeah. Right. Yeah. So,

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>> we'll look at that and then uh find a way to make sure that we get that correct. >> Yeah. Thank you. >> Y >> All right. Um so now I'm going to introduce you to her very first community education. So, Aaron Botton, welcome.

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>> Um, Aaron is our new community education director. Um, uh, she's been, uh, furiously learning um, what happens. Well, she knew what community had looked like in the summer, but now she knows what it looks like for Payne's area

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schools. So, welcome aboard and, uh, take it away. >> Awesome. Um, so I've only been here a little over a month now, so still learning a lot. But, um, what I can update you on, we had a successful summer program. Um, June and July full of lots of different activities, um,

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sports camps, practices. Um, we are currently hiring a pack supervisor um, to work kind of at our front desk during the school year. Um, we have Logan, who's been there for a while, is leaving. He's going to college, so

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looking to hire um for preschool and early childhood. So, our preschool classes are full and we are have we do have a wait list. Um currently we have three students on the wait list, so it's not too big yet. Um we've had some students dropping off and so then we can

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fill from the wait list. Um we will have so we have the open house coming up as well from that'll at the elementary school. Um, so we'll have both of our preschool teachers there, our PAUSE wraparound staff and our PAUSE site supervisor um, there at the openhouse

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times to meet families and students as well. Um, the fall brochure is out. So we have the fall ECF classes and special events are available for registration. So we have a 0 to2year-old multi-age class and a 2 to four year old preschool

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preparation class in the evenings. Um we have a couple families registered for e for both of those. And then we're also going to be offering our two ECF special events classes again. The blue bash which will be October 29th and our pizza PJs and holiday party on December 4th.

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Hoping that it doesn't get cancelled this year because I've heard it was canled a couple years. So hoping that can go. We changed the date up a little earlier so hopefully we don't run into a snowstorm or anything like that. Um, child care PA pause currently has 66

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accepted contracts for the upcoming school year. Um, we have some on our wait list, but we're just waiting to see what our staffing fully looks like. Um, we are hiring staff for um, PAUSE for the upcoming school year as well. And this week, PAUSE has relocated to the

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pack for their last week. So, they have two field trips this week, guest speakers throughout the week, and then a cookout and funday on Friday to end their summer. So that should be fun. Um, Painville RCCIP. So this is something that I'm taking

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over now from Chris. So I've been meeting with Stephanie and Shelley who work with First Children's Finance just to learn more about the rural childcare innovation program and what my role is with it. Um, and what our goal is for Payneesville Community and Childare.

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um some community events that we've had over the summer. We had the snake discovery um come to the auditorium on July 9th. So they led a presentation with reptiles and other creepy crawies. Um and we had all of our pause kids

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there and then some community families as well. It was a pretty good turnout. Um, and then after the presentation, they all got to come up on stage and hold like a gecko, I think it was, and they had two snakes and I actually faced my fear and I let them put the boa

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constrictor around >> and it was terrifying and it was about five seconds and then I'm like, take it back. Um, so that was fun. Um, and then we also had our Thursday summer concerts in the park at Veterans Park which Gerald helped out a lot with. Um, so we

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had five concerts and then the last one, which was just this last week, was the Teddy Bear Band and Rich and the Resistors. Um, and then upcoming for this next weekend, we have our summer theater production of You Can't Take It With You in the High School Auditorium. So that'll be August 14th through the

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16th. >> That's all I have. Any questions for Aaron? All right. All right. >> All right. They're coming. Almost clean

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it up. Not quite. >> But I should have put you at the very end. That would have been so perfect. It's the cleanup. >> Sorry. Take it away. >> So, I as well had a lot going on here this last two months. Um, first of all,

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let's talk about the science room a little bit. So, the ceiling tiles are coming in tomorrow to finish that all up and Nate has to come in and do some trim and then I just got to put the baseboard on the rubber on the bottom and that room will be complete. It does need a cleaning.

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>> It's It's bad. But yeah, that's coming right along. So, Jess will have that room, too. So, um the heating pipes down at the pack that went really well, but it was uh we had some issues when we got into it. Uh there were a couple valves

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in there that um when we took the taking the fittings apart to put the new fittings in and the valves were eating right through the thing. So, I'm like, "Well, we can't do that." He go, "Well, these are not on the estimate." So, >> so it's just a little extra. I don't

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know what it's going to come in at. So, we'll have to wait and see. But uh um exhaust fans on the roof. Uh lot of motors this year. I have a thought on that that I don't think they were getting checked properly in years past,

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but I don't know that for sure. But uh yeah, a lot of motors down electric motor service and getting fixed and all up and running again. The walk-in freezer, that one, that project went really well. So that's all in ready to go. So just got to fire it up now and

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she needs food in it. So, uh, parking lot. Think everybody's seen that. We got just a little bit here. And then, uh, once the sidewalk is done at the elementary, we'll get that one done, too. So, get that all freshened up and looking pretty decent. Um,

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late last week, walked into the boiler room, condensate tank was dripping out of the bottom, rust through. So, uh, we're going to got a hold of Chapel and they're like, "Yeah, we just patch them. put a patch on it and hopefully he goes

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another 50 years, right? So, not fun. And then we got to roughly get the elementary a pretty nasty one. So, we're digging into that, too. I had the roofing guys out and they're working on getting us an estimate for that. So,

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that's above and beyond everything else. If you move some dirt out at the getting ready for the tennis courts, put black down there and seed in lawn this fall yet. So, that sort of stuff. Got the roots pretty much cleaned up, ready to go.

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>> Any questions? >> Thank you. >> Thank you guys. >> All right. And now for the cleanup hitter. There we go. >> So, uh, Leah, what's happening in the world of technology?

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>> All right. 12. This is our second summer collecting the student Chromebooks and the process has been very successful. When we collect them for the summer, we're able to charge them, install updates, and repair any issues that were reported by the students before we give them back to them. And this has made the

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first few days of school year a lot smoother for us um with fully functioning devices. Uh this year secondary students will receive their Chromebooks on the first day of school and we're encouraging families to complete their students 2627 annual

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update registration through infinite campus parent portal before the first day of school to help ensure a smooth start to the new year. Find that link right on right on the uh this district website. It'll get you right into the parent portal or just through your

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parent portal. It'll that for if you haven't filled it out. It's going to require you to do that as soon as you try to give me your parent portal. So, can I just add something? So, um both Cassie and and Leah just talked about um updating an annual update that parents

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are doing um online. Uh this was a one of the features of the online registration that in the past we were tracking down parents to fill out forms and reminding them to go in and um update your phone numbers, make sure that there's any um any changes to any

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of the student database. Um, and so this is just a a really it's a quick way that really enables parents to because they want to get in to pay a fee or to look at a um at a student schedule or whatever information that they want to access through Infinite Campus. And so

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that just prompts them to to go in and just confirm that everything is right. and it saves the time, effort, and energy of trying to track them down, making them stop and fill, pick up the forms, and then really just glance over the forms that they're going to be confirming anyways. So, it really has

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been a smooth and so the elementary and the secondary have both implemented that process. So, that's also a place that um she's able to confirm some of the technology information. Yes. uh uh did change up the Chromebook insurance plan a little bit. The only

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thing that changed on it really is I'm going to do it you can you can sign up for it yearly instead of um requiring that big payment at the start of the students sixth grade and ninth grade year. So instead of paying the $30 a year all in one lump sum, you could pay

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it $30 a year. just made it a little cost a little bit more manageable for families and made recordkeeping and enrollment easier on our side, too. So, it was a win-win, it seems like. So, it's still $30 a year and then it covers 50% of repair costs when we those that

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have already enrolled our are followed in would be a good way to say it. So, you're you're in your plan till your student is done with that one. But those so sixth graders and ninth graders this year would if they want to enroll would pay $30 in this um

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and I have information on technology page on more information uh cyber security data privacy um that's a big one people have lots of questions about uh that's a high priority for us so we we utilize light speeded um as our

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filter Guardian, Google Workspace for Education. There are security features. We use Forigate Firewall to help protect the student data and district systems. Um, one thing I do want to mention to everyone is cyber threats threats are out there fishing. Um, if you get an

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email that says it's from the district or from anywhere, but from us at the district and you get a weird feeling, it seems weird, just call just call either the technology department or call the district. Ask if we sent it. Don't click on it. Just just give a call. We'll I'm

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happy to let you know if we sent it out to you. If it feels suspicious, it probably is. Do not give out any personal information. We're not going to ask for that through the through the computer anyway. Um and that's yeah, that's about really all

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I >> question. So, say somebody wrecks a computer. >> What do they cost? >> The Chromebooks are just under three. >> Okay. Yeah. >> Well, somebody had to replace one.

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That's the worst. >> When you drive over with your ATV, you that's moving on to handbook presentations. Um so this is the time of year and and we've kind of moved to this practice

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where uh this meeting is just an opportunity for um the administrators to kind of walk through those changes um and then they'll come back for formal approval on the 25th the business meeting. Uh so we'll start off with um I

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don't know Cassie and Jesse. Did you guys are is this joint or are you all right? Come on up. come on up and we'll take a look at at your uh and then too just so that the public is aware. Um so the the first resource there is the

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actual handbook with all the revisions made so you can see the the document and then what we're going to walk through is the overview. So we provided an overview so you don't have to read all of the adjustments in the handbook itself. And so, uh,

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certainly we just went back and found some formatting, uh, corrections, some minor, you know, updates here and there. Um, we updated personnel and contact information as needed. And then we doublech checked, triple checked our

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links to make sure, uh, those are bringing you to the right place. So, we did a quick overview of those. >> Um, some some of the language changes in there. Um we added a sentence in the post-secary option area um that talked

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about this has been our current practice um but we wanted to have some language around this actually in the handbook. So this this has to do with um students withdrawing from a postsecary class and and how that um how we take care of that on their transcript. So um no surprise

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we added the language about backpacks um and then cell phones as well u address those changes in that handbook. We continued on looking at um some of our language around bus ridership. You

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know, whenever you go back and reread it um and kind of clean some things up. So, not a any change, but just clarification. Um social media clarification. We um also added our district policy link in there as well.

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Um similar with the afterchool detention past practice was that um parents would be responsible for transportation at the completion of detention. We just added that in there um to provide clarity and

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and to be upfront. Um, and then lastly, we updated our alarms uh safety protocols section um to mirror our standard response protocol that you heard us talk about um with the I love you guys training that we did um in

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making that in our handbook. So that way families have that communication and students there as well. Any questions or clarifications? >> I have to say and I always hate to make comparisons compared to what we had a

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number of years ago. This handbook is absolutely outstanding. Very nice job from everybody. >> Thank you. >> Thanks. >> All right. Uh similarly, uh the activities handbook has been updated and

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so again as Mr. Hendrickson walks through the updates. The uh actual live document is uh where those changes are reflected. So we'll just have Rick walk through what changes have been. >> Yeah. So the handbook that I updated, I

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included it with the highlighted portions in there. So if you're looking through those, this is the three bullet points are the areas that I highlighted in the handbook. So I just updated the fee schedule that was approved um a few meetings ago. So, we're up to $100 for high school and 75 for junior high

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athletics. And did a lot of number crunching with the 11 schools in our in our area and the average for a high school activity was $120 and for junior high it was 83. So, even though we increased, we're still below the average. And I know some schools have

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increased their fees since I did all that number crunching a few months ago. So, we're actually even probably farther below that average. So, and then gate fees moving up to $8 for adults, $5 for students. Anytime there's a online transaction, there's a 90 90 cent fee

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that accompanies that, that'll be put on the consumer. So, cash is still $8 and $5 flat. I updated the coaches roster. There's just a little bit of changes that go on with that each year. So, I updated that version. And then I updated some

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language with staff coach and advisor communications with parents and students to match the district employees handbook. >> So yeah, that's pretty good. >> Any questions about the activities handbook? >> All right.

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>> All right, Aaron, come on up and let's walk through. We'll start with the pause handbook. Okay, so very minor changes with the pause handbook. Um, on the front cover, I just added contact information for me

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and Chrissy, our site supervisor. Um, just so that it was very clear to families if they need to reach out to someone who reach out to. Um, and then all the way close to the bottom there's a highlighted part. Um the only thing that we really changed is the um late

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start early outs. Um so saying that if there is a two-hour late start that pause will open 2 hours late at 8:30 and then if there's an early dismissal um that pause will close at 4. So part of the reason for this is that we've run

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into some staffing um constraints and issues. Um and then there's also been some um I will say I don't know if I want to say liberties or assumptions but you know when we have somebody who works so close it's easy to say you know like

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ah they'll get there but at the same time it it's a consideration for when we are delaying start but it is um not we don't always have staff that are able to get there as well. So that two hours became a consistent um two-hourly to

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two-hourly open. Um so those are the only changes in the pause handbook. And then in the preschool and wraparound handbook um we just added in those same things around um if school was going to be opening

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late or out early. Um and then it's just clarification of if your child is enrolled um in the little pause program that what our hours would be. So it's in so this handbook is split into kind of the preschool and then the

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wraparound. Um so it isn't highlighted in both parts. So it just says if you have the before school contract or the after school contract when will open and when will close. Any questions for Erin about either the

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preschool or the pause uh handbooks? >> Easy. >> Look at that. >> Okay. >> Uh and then the employee handbook is um also uh the main document is the the

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clean document and then I'll bring up the overview for you. Okay. Uh so similarly um there the formatting personnel and uh contact information has been updated. The active links were updated. Um where you find

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those most substantially um changing is when there's policies that are changing because it does link directly to a policy on our website. U Miranda and I are talking about ways to make that a little bit more user friendly. So if there are updates throughout the year it becomes a little

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bit less cumbersome but we're working on that. Um the vision values um have been updated to reflect the implementation of our strategic plan. Um so that is uh that is a nice big section of just uh bringing forward the the values of our

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of our district that have been adopted. So that was that was a pretty nice piece of clarity to update. Uh the school calendar is updated. the annual salary schedule for coaches and advisors has been updated. Um I did add clarification

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around communication expectations for staff coaches and adviserss and here's where this is coming from. So um the board has been reviewing a policy about um uh just around uh expected

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interactions and um communications engagement with between staff and students. And a lot of this is coming from legislation that has come through um in regards to grooming. Um and some of that um while we think is common

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sense um unfortunately I think there's been circumstances and scenarios that have really led to um we have to state we can't just assume. And so really the the clarification around communication is that um school staff whether it be

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teachers, pair professionals, coaches, advisors are expected to communicate with parents and students using district authorized um communication tools. We have email. We can use our a lot of our sports teams use Remind. They'll use um

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Bound has a communication tool that is going to we're going to have access to. um it's really uh limiting social media interaction with any uh for of any type with students and um staff. So um it

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that has always been written in the handbook that um all communication should be on district issued or district um authorized you know email and things like that. But um in light of some of the the things that have come through in

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the policy that's being reviewed by the policy committee um it made sense to add just a little bit more explicit statement about not using social media, personal cell phones for texting. Um making sure that that um we just provide a buffer for our staff to make sure that

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there aren't any um implications down the road. uh again wish we didn't have to have the language but at the same time uh we want we want our staff to be protected and and not be in a situation where things could be questioned.

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Um also clarification was added surrounding the paid family medical leave family medical leave act um section. Um we just really provided clarity to the fact that um when an employee is uh taking paid family medical leave uh we cannot require them

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to and they cannot access any additional leave. um if a an employee is just is taking FMLA um they are required to use their um their district issued leave. So we added that level of clarification in

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there. Um I not as Jesse and Cassie referenced it was our practice and so there is not a change. It's just clarifying the language that's in the handbook. Um and then also um we um

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revised the language around reporting paid family medical leave to the district. So in the past handbook we had a link to a uh a essentially a form that employees would fill out um that had a lot of the same information that they

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would be submitting to um the PF the paid family medical leave website. We've revised that practice. Um, now we've had six months of using it and it was really not it was not necessary for one and um

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and it was kind of clunky and frankly just kind of laborious. So, uh, we revised the practice to, uh, how an employee can access their paid family medical leave, um, notification because it really is not about, uh, we can't

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deny and say no. It's just, but there's a process for them to notify us so that we can make sure that we can complete the documentation on our side. And then um the other piece that was just added was um um as I was having some people

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that looked at this from a you know a higher lens um I did add language clarifying um around mandated reporting. There was a statement in there that said um to report to your supervisor that I wanted to be clear that uh mandated reporting is the

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obligation of all school employees. Um, you can ask your supervisor for questions, but you don't need their permission and you should not ask them to report for you. So, there was some question about that statement. So, I added just clarity to make sure that employees know it is their

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responsibility to report and then we'll provide any guidance or support if necessary, but they don't need our permission. They don't have to ask. They should just refer to. So those were the the really not the substantive changes

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around um additional explanation of that communication for school staff with parents and students. Um and then otherwise it was just clarification of existing practices. Any questions for me on the district

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handbook? >> Moving on to recognition days. Okay, the recognition days are are posted for you. Um the one piece I do want to just clarif or add maybe is um we always I feel like run the risk of when we do a

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recognition day like this, we're going to miss somebody. Um whether it be a certain type of a group or am I am I do I fall under this day or do I fall under that day? So, uh, we did add just a day

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that we're going to send, uh, spend a lot of time celebrating, which is going to be March 5th, which is just our national employee appreciation day. um we would not function if we didn't have our people um in any capacity. Whether

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it's a bus driver, whether it's a par profofessional, whether it's a custodian, whether it's you as board members, whether it's our our our staff sitting over here, we don't we don't make it if we don't have our people. And so we don't want to forget our people,

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but yet um so we added just that that's going to be the big dog day that you're going to you're going to have a lot of recognition happening. Um you know, we encourage everybody to remember the days, but it's just it is so important that we don't forget

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about everyone who makes our school sick. So that was added as a name. Okay, moving on to request for information roundt >> at the end of uh last month of July 29 and the stat.

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So staff starting the layout like staff coming back in certified staff profession back in with the training they needed uh of course in all of them uh or the way things are laid out you know as far as hours that they need for

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certain things. So, uh it's a great group of uh people that are on that development committee laying out that stuff, making sure the the staff uh is ready to roll when students show up. So,

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>> policy I I don't know if you guys want to speak to the the policy committee that we had on the fifth. >> Well, and we can committee updates too on the at our next board meeting. We'll have those probably we'll have those on for first. >> So I'm going to see whether I talk about

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something. So we're just about to start school. I absolutely love it personally when the kids are coming to tell us what they're we've had them here years ago. I don't know exactly where it's at. We have kids welding like little birds out

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of little pieces of tin. It was an arts program that showed up here. Uh, we were making duck calls that showed up here. Just little things like we got people in the arts program obviously doing stuff. It'd be cool if somehow we could get

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students here somehow. And I know it's extra. They'd have to come in at a different time and all that, but I'll tell you what, I I'm not sure who all watches this, but it's a whole different thing when you

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hear from the students. No offense, they have so much to tell us and some of what we bring in. Nobody knows that that's going on. Maybe the parents do, but I think and people are fascinated

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when they know what we're doing in this school and we do a ton more than what it appears. So anyway, I just have to say that again. We're about to start school. It'd be wonderful if the kids could come in.