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Video-1: youtube.com/watch?v=bkkVGw8dVW8

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Okay, good evening. Uh, this is the park and recreation community education commission. Uh, we're here in the community room at Riverton Police Department. We have a quorum with Rob Brown Rounce Salini, Norm Young. Also here, interum Jan Davis, and assistant

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director Mo Salmon. So, we'll get off to a start. Um, it's possible that a couple people mentioned they may drop in. If by chance they do, we'll flip the order around from the stated agenda, accommodate them, get them in and out,

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that sort of thing. Otherwise, we'll go to the agenda that includes public input, but I don't see anybody. If by chance somebody shows up, we'll accommodate them. Um, we're going to discuss the roots accessibility

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transition plan. We're going to discuss uh specific complaint pertaining to accessibility at FA Park. We're going to discuss the FA Park renovation as that's been a high priority for the commission in the past several years. Uh, so we

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want to get to that. We have a program coordinator vacancy that I believe was just posted a day or two ago. And so I think it's a 14-day posting. >> Yes. >> And so we'll discuss putting a panel together for that hiring because we

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won't >> we'll probably won't take it up at the retreat. We'll just get that resolved tonight and be ready to go whenever that um posting period closes. Uh then we'll do director's report. Um they'll include several items and I see hand out to you

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all. >> Yeah. Thank you very much for the fact that you provided. do commissioner updates. Um, new business consisting of a feedback session coming up at uh, Long Lake Beach on Monday, September 21st at 6 o'clock over the park and recck uh,

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director job description. I think HR director Vibert sent it to all of us. Just want to confirm everybody at least received that looking for feedback. Talk a little bit about that momentarily and then um, we'll do minutes if we have any. If not, we'll we'll discuss that

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then. and then we'll talk about our next meetings. So, with that, I'll um I think I distributed the what I recall as being 130 page Littleton accessibility transition plan. A little bit of

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background and uh disability commission Diane Corey um is away. Otherwise, I think she'd be here. I think we'll have her an upcoming meeting to explain u more detail than I can provide and also discuss what

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I anticipate to be um is the request that as pertains to the various park and recreation facilities. Uh there's one best so we will change the order. Um, I

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think what I'd like to do is flip it through the doc discussion. Uh, as uh, Carolyn Mueller has just arrived and see she is Let's see if I get him. CPC commission chair >> member cemetery commission member

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historic commission. >> No. >> No. >> Society. >> Excuse me. [laughter] Uh and and is there anything else that like would like to inform us of the various roles she's one of these volunteer extraordinaire

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>> fun for little don't >> see I I thought that um there would be other things that I wouldn't know but thanks for coming tonight. So, um, we have, uh, upcoming doc discussion.

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I'd like to just kick it off with some observations and ask Jen for you to then kick in and certainly Carolyn you to jump in. Obviously, Sal or Mo want you to jump in and fill in, you know, blanks. uh from as a collective discussion um the beach docks have been

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uh approved for CPC money in two meetings previously two town meetings total of approximately $57,000 is already allocated and ready to go except that I think we have some

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potential changes of the work so we have to determine what is the nature of those changes and whether they will comply with regard to the exist existing approvals of both CPC as well as KNCOM.

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Um, so, um, want to briefly, you know, point out some of those differences that, um, the original docks, as I've read and reviewed, consisted of multiple docks, a fishing dock, a center dock,

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and the swim box, and then a replacement for what's called the long dock, or that's that rectangular, you know, piece. And so I look through this >> deep dock I think >> the deep duck excuse me >> so

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in its first incarnation uh around 42 grand um didn't execute with purchasing it anticipated 6% inflation factor surprise lot more than 6% and needed an extra 15 grand went up

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to 57 didn't pull the trigger then u but Between those two time periods, the specific plan for the dock changed from the fishing dock being a strayed out to now becoming a T. And as I reviewed the

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documentation that was submitted and approved by Conscom, it was the individual straight out, not the T. And it also had perspective of it's only going to be deployed seasonal basis

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similar to the sailing dock being from May through September and he said it would be stored up uplands during offse. I know since coming on here um as a commissioner we've had discussion with regard to consideration of keeping it in

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the water all the time. That's a bit of a change. We I look to Jen and Mo to give us feedback about the desiraability of the swim box dock at this point and obviously we'll understand perspectives

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and decide where we want to go. But I think the biggest change potentially is what I started before you came in Carolyn about accessibility. we now have within the town we need to confront accessibility issues and so the

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accessibility issues I see no monies I don't see the issue even identified within the original applications the two uh for CPC nor do I see it in the cons why that matters is

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consum has owns that parcel or has rights to that parcel is the governing body parking vector doesn't. So if there's to be slope accommodations, hard pack or gravel pack or some sort of

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hard skate, those are all things that potentially cons could say, yeah, will come over and talk to us in terms of we need to revisit what you were previously approved for. So, I want to um I think I mentioned all of those um

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compounding things a bit and I my recollection is Carolyn Saul and I attended the select board meeting which Khan's common and select board met last night discussing private docks around Long Lake and featured in their packet was a reference that park and recre is

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going to have a dock. Okay. But we don't have it yet and they're talking about potentially removing docks. And then the discussion went on and no decisions were made. But the discussion went on with regard to potentially deploying somewhat short

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docks. Think in terms of 10-ft docks at various locations around Long Lake for the purpose of the exact same thing that the park and wreck dock was submitted with regard to a fishing dock as well as launching non-motorized boats. So

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there's several balls up in the air that I think um as we you know revisit this we should just understand them and and then hear each other out as to what the current thinking is. So I welcome why don't we start with Jen with regard to

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what you've learned about the doc since the last time and what your perspective is with regard to the swim box and anything else you want to add. >> Thank you. Um I I >> meet tomorrow. >> Yes. Um I have a meeting with Carolyn

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and with Jim tomorrow um to speak on this >> more. Um but what I did find out is that the project was over $50,000. So I think bidding might have been part of the issue as to why it did not um procurement. We have to once it's over

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50,000 has to go out to a sealed bid. So, that could have been why um it got stalled. And I don't know when that happened, but um with only a month and a half, I've done a little digging um there's a lot of information that I'm

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still finding. Um so, but after thought and a lot of conversations with Mo and the staff, uh looking at the existing plan, uh I believe it needs to be revised. Um, I did reach out to Canand

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Doc, who is the company uh that provided the original uh sale doc. Um, and that's who the quotes. So, we're kind of basing everything off of those original quotes. I reached out to them to get a better understanding of when things happened.

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Uh, and they've revised the ex the quote for today's prices. It did come back at about 54,000 instead of 57,000. So, that's good. Materials have gotten a little less expensive um and whatnot. So, that was a start, but it's still

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over that 50,000 threshold. So, if we are to do that, uh we're going to have to do a a sealed bid. And that's with the three docks that we were proposed that were being proposed. Um what I am proposing is that we do not install a

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swim dock in the middle of the swim box. um that we take that out. Um and the reason for that is because of risk and liability to the community. Um we are limited on our lifeguards. Lifeguards are very hard to come by annually. Um

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I'm worried that if we put that out there that we we would have to have two additional lifeguards to actually man that area. Um, and then if it is a T, which I know that it's been back and forth whether it's just a straight dock

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or if it's a T dock. Um, I think the last design I saw it was just a straight dock. Regardless, there's three more sides that you're not um able to see people clearly unless someone is standing at the end of that dock at all

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times. Um, someone can go under and they can swim under, they can jump. Um, and it I understand the delineation of why they wanted to put one there originally. And that was probably to create an area so we could do swim lessons. Um, and

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programs like that. We can find alternatives to make a swim box and separate that area so that you can have public swim on one side and lessons on another area. Um, we can come up with other solutions for that. So my proposal [clears throat] is was to remove that

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dock and there you go. you've already cut yourself probably 10 at least $10,000. Um the quote that I have doesn't these are blocks and so the quote says 450 blocks

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for all three dots. I don't know how many each each one is. So I don't know the exact amount. I did reach out to them again with this new proposal and ask for a quote. I have got back. Uh that was only two days ago after I've

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clarified some things. So I'm still waiting on that that information. Um but it's to remove that dock, continue forward with the fishing dock and continue forward with the floating raft. But with that extra money that we've

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saved, if it's 10, 20, 30,000, that would be money that we could use to make accessibility, make these docks accessible to folks. Um, I was able to install docks in my previous employment and we made them ADA accessible. There

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are ramps for transitions. There are railings that don't hinder people from fishing. Um, we were able to leave those. It's a different brand. Um, and it is a brand that you can we could leave in the water year round. So,

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people were able to go off the top at the end because it's a T. We were able to go off, go ski, uh, not skiing, but sk ice ice skating. We didn't do swimming. It wasn't a public swimming hole. It was, uh, for fishing and for canoes and kayaks. Um, at one of the

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other lakes, we put in an ADA kayak launch. So, those are the things I would do for upgrading and to make it ADA comp uh, ADA accessible. not necessarily always compliant, different issues, different areas, but we would have to

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talk about how to make those transitions. You know, there might be that pathway with Kong Gong that we need to talk about, but I'm sure we can keep that all under the $50,000 all of that work within that and doesn't we just buy

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the products. Um, I'm also looking at asking can do to come and assist us because we are so short staffed at the beginning of the season at the end of the season that we need help in installing and removing those docks for

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the season. Um, they do contract out. So, I've asked for an estimate on what that might cost us. Um, we just don't have the manpower per, you know, or the person power I should say. um and we'd lose we lose a lot of our our staff to

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school um other other jobs. So, uh if we do it later in the season, then we need that help. Um cuz our department, some will go in the water, but others will not. So um so those are the the things

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that I've learned um on this and you know I'm definitely this is all just open for discussion but I you know I these are my recommendations on how to modify and because accessibility is extremely important. [snorts] Um one of my missions and goals is to make sure

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that our parks and our play spaces are accessible to people. There shouldn't be a barrier there. Um we should be able to make pathways. you should be able to make um railings. We should be able to delineate different levels of the ground. So um people with disabilities

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need to be able to access the outdoors. So um that's one of my priorities. So this would be a great project to start with um and make that happen for next spring. So if we can get all this figured out, we can do this for next spring. >> Mo, anything to add? Throw it for the

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commissioners to I pretty much spoke exactly how I felt. stuff. Okay. So, what do you what based on what you've heard, where do you think with regard to okay with not doing the swim box dock? Um I I think what I'm

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hearing and general look for you as well. We previously took it to CPC and even when it was uh still can do uh but potentially different the feedback was

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resend and resubmit with regard to CPC. I I'm now this commission's voting member there. Uh I didn't lobby hard to flip that. Maybe shame on me for not taking more aggressive approach, but I've been at a number of their meet

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these last two years and I thought what they said was consistent with how they've handled changes in the past with other projects and so I did push that back. At this point, I think I'm hearing enough change, if you will, to from my

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perspective say, "Yeah, the original statement at the last CDC meeting of resend and resubmit seems the appropriate way to go." S you were there for multiple years, the same experiences. So, I look for you, Carolyn, to jump in. Norm, by

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all means, jump in. just trying to get where your perspective is as to where you want to go with this. So just on on that piece of it, the only and I don't I don't remember the process, but if we did rescend and resubmit, do we need to go back to town meeting?

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>> Yes, we would have to. Um, so that does and it may not matter if we're [clears throat] if we're looking for delivery in the spring, delivery installation in the spring, maybe it doesn't matter. Um, but that would be my only concern is that as

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opposed to, you know, doing a an editor or revision to clarify something and continue on with the same grant that's already there. Um I think the play from what I anticipate

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as being one of the challenge would be the previous projects so connected to can do and part of the arguments was consistency with the existing sailing dock and hence the the

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maintenance and the knowledge experience if you will and that was both >> swapility installation. that was in the presentation to both CPC as well as cons with regard to uh the Kand do being environmentally floating and known you know in the

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documentation was a reference to being known as being environmentally friendly etc. So I think those are aspects with regard to if put out to bid and and received and wanted to you know consider a different you know company and it

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starts to get a little bit >> well I mean the other side of that is I mean I think there is some opportunity in the procurement law to specify compatible with kandock because

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we already have existing kandock But we are somewhat limited and I don't I don't have to specifics. We do have to follow the right procedure and get get quotes and >> through the chair um the procurement

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I prefer to go through the state bid process anyway the state bid procurement sites um already if uh the town is part of the MHC or the state contracts um

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that's generally how I I go through the procurement my process and well, but regardless of what product, there would be a scope of work that would go to all three. I would get requests and quotes and if they're coming above the 50, then

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we would I would find that it would be um have to go to actual closed m. So, uh we can also do it in different stages as well. So you're just buying the product is one procurement and the other scope is the actual work the installation to

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separate it. >> So I think as I saw nodding hands and I just want to put it on the audio that there was agreement with regard to no need for the the swim box dock seemingly accepting the recommendation. >> Yes. So, okay. So, we'll we'll go there,

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but we will continue on with consideration of the project would include a replacement deep dock as well as a brand new fishing dock. So okay. So, and I assume consistent with some of

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the past discussion that the favorability and desiraability of keeping in the fishing dock for potentially year round is something certainly we want to understand its ability to withstand the Long Lake ice and that sort of stuff. But otherwise,

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that would I think be consistent with what past discussions commissioners have had on the matter. >> Yeah. Although I I think we that's a conversation we need to have as comscom because the the nonseasonal docks seem to draw a

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different >> May I say something? I did speak I did reach out to the state to find out what the process was. Um and I did speak with um with Tim Pearson uh to kind of understand a little bit about um the

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requirements. the state does I said we have these docks listed as seasonal is it a requirement to take them out they said because this town is permitted they are permitted for this town and we're responsible for them they are not

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required to come out it's not always recommended based on the water and the wind and and all of that um but we'd have to do a little research on that part but it's not re it's not required not always recommended but it can today.

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So, um, and that's on the I have that those emails from >> before I go to you, just one I I'd like to point out I I also spoke briefly with Tim Pearson, the conservation agent, who also thought that a transition or amendment or knowledge exchange with

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regard to a switch from seasonal to full year. He thought that would sail through with regard to con. So branded you and your ghetto >> as as a concerned not concerned but know as a member of the public who's used the

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docks and has been to um Boy Scout summer camp and things something that may influence the accessibility aspect and also the decision on whether it's seasonal or not is I don't know how accessible you can be with floating docks because I'm just trying to think about anybody with a physical disability

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like trying to go walk out to fish or anything on a floating dock. It can tend to be very you know as you know, again, boy camp with the younger kids running up and down the docks, no matter how many times the lifeguards yell at them, it's rocky. And if you know, if you have railings that allow for fishing, I mean,

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I don't know if somebody in a wheelchair would necessarily go out in a dog, but somebody with, you know, a walking disability or anything affects their stability. Um, so I don't know if that would vote for looking more towards permanent docks, but like you mentioned earlier, having like a railing at the

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end of a te removed for ice skating, I think it's a great idea, but you'd have to make sure like you can like somebody would have to go whenever it's open for ice skating would have to take the railing off or then go back and put it because then that somebody would have to manage it. >> But I I wanted to put that experience

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out there in case that helps decide versus floating versus non. So Brandon, just for the record, could you state your name and address? >> Yes. >> Brandon Lavoy 3B Loy. >> Thank you much.

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>> Um, so I think what Brandon raised, there's certainly things that can be considered and chased down with disability commission as well as Jen if you could, you know, take on those. You and Mo take that that consideration. >> I've already asked those questions. So >> I got an email. I'm waiting for Kandog

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to get back to me on those those types of questions. Great. >> Carolyn, I know there's a meeting tomorrow at noon uh just to discuss this, including Jim Doug, the town administrator, myself, Jen, things that you want to come in and add based on what you're hearing and additional

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questions and considerations. >> Yeah. No, I just think that it sounds like you already know what your project is going to entail. I mean, is this something that you could get done in the next month to put an application together and we can go through fall town meeting? Then you'd be all set. Florida.

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>> Um, I could possibly do that. I mean, I would definitely put work on that >> because it I think the I think where we were coming from was and you know when Rob came in was telling us all the the differences in in the applications and we already had two applications

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>> just to make it cleaner >> and so when we go back and you know look at what what when the bills come in you know what gets paid right >> um and I think it it's just kind of an in and out really so it's more like an administrative thing although you're you know

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you got most of it written because I mean even the amendment was basically a copy of the original. >> Okay. >> So I'm not sure it would be that huge of a deal. Um and if you can't for October, you know, if we do it for May and we

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could have them the funds available immediately after meeting. >> Okay. I'm not sure what the turnaround is on any of these, but I that would be something I would ask any of the companies um in in my previous employment. I um used FM dock, which is

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not a it's a it's a metal um but it's on poles that go up and down based off whatever the the weather and uh and wind and all of that. So it's kind of like a floating dock, but it's a more solid surface than these blocks can obvious.

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So So >> no, I just two comments in terms of the the concept. Um I think this this doc that we're talking about should probably be dedicated to

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fishing and sightseeing. And and viewing but not launching boats. Launching boats and fishing really don't go together. [laughter] Um [clears throat] so that I think yeah

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it came up in in somewhere in the discussion but it this should really be primarily a a fishing and walking dock, not not swimming, not boats, that sort of thing. Uh

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I think in terms of the CPC application that we can take what's there and you know strip out all of the can do reference make it more general to dock of these dimensions. >> Yeah. >> Approximate cost and then we probably do

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with the accessibility issue need to have a quick look at how to get from >> Yeah. the road to the dock and then u maybe restriping simplest parking spots or something.

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>> Yeah. Yeah. Curving there it could be any number of dimensions curb cuts and things of that nature, right? >> Um building off of but I interrupted other aspects. >> No, just the other would be um No, that's gone. It's gone.

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>> So, let me I mean I think you make a great point. I will say that's inconsistent but a good thing to identify right differences with regard to what Kanscom is discussing with select board in terms of having one solution and seemingly

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directing the park and wreck doc is just going to solve all things etc. So in that regard, I wonder if we're open to asking questions of the different vendors and can do

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there's nothing even if we came to a decision differently with regard to a different vendor for these new docs. If Kand do is saying they've got abilities for accessibility, for example, we could

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push that envelope with regard to having just the new fishing dock for fishing and sightseeing and potentially ice skating in the winter, you know, kicking off that sort of thing. But if there's addressing the ability to address

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accessibility issues off of the existing sailing dock, whether it's adequate as is or if it needs any enhancements, we might I would encourage us to consider investigating that scenario so

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that what consom and the community and you know, select board I think are looking for in terms of potentially where are we going to provide accessible one aspect of accessibility with regard to launching watercraft

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and and I agree with the point that you made with regard to fishing being incompatible with with launching but I'd also like to try to address as many issues as we can and think others might similarly you know think that way so I

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just throw that out for your feedback so this I think if I remember right This dock that we're talking about was proposed. We were thinking it was going over by where the old like wooden dock used to be on like by the the attention

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pond over there, right? >> Yes. >> Um so a couple so the sailboat do where the dock where the sailboats are stored is that not changing or is that open for discussion? Is that part of the solution?

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>> Open for discussion. Does the fact that that's a state boat ramp have anything or is it not a state boat ramp? >> No, it is a state boat. >> So if we were to put accessibility, right, can we make that accessible being it's a state boat ramp? So would we have

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to I'm curious if we go and change if we put say for instance a hot top path across that to get to that dock. I wonder if that's possible because it's a state boat ramp or whether there's whether we can't interfere with the ability to launch a boat there by

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running a hot top path across a gravel boat rail >> ADA compliance. You don't necessarily have to have pavement. You have hard path surfaces. Um so the stone there is fine. Um, it's the transition from that

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to the dock that needs the improvement and I actually that is something I have addressed and it's in my notes to discuss tomorrow is to add improvements to the existing boat dock ramp to make ADA accessible as well within. So that is something that I would want to add to

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this project especially if we're going to be saving 20,000 plus dollars. I I mean I think it's going to save us quite a bit of money. We should be able to do the fishing dock, the floating ramp, and make the the existing sailing dock accessible. The floating dock not

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accessible. Obviously, that that's not a reasonable accommodation, but the fishing one, we have to do reasonable accommodation. That's not one of them, but the fishing dock is a reasonable accommodation. And so, the sailing dock and there's already a transition there.

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It's just not in good shape. Um, so we would need to really just look at how and I've asked Handock to help me figure out what needs to be done to do that piece because they're the owners. They know that product. It's the other two

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that might be a different product. But >> we can definitely that's something I want to market into this whole scope of this project because if we're doing it once, we want to do it well and we want to do it all at the same time. I don't do I don't like to do peacemail if I don't have to because then something

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never gets done. Something gets bought. >> So do I are these Canadian companies? >> Okay, that's and [laughter] apparently is I did not know this until today. >> So is there is there a tariff that's included in the price or no? >> I don't have that on me. I'd have to

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look at the quote. I don't know if they're not because I didn't know is I didn't know to look for that until today and I didn't see >> that would be my concern is that they're not mentioning the tariff on top of the price that is there. >> Um >> they could also be on the state bid list. So I want to look at that. I have

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not looked at the companies that are on the state bid list yet. And then lastly, if we do so to the concern of partially floating, if you put something down to the um into the water down into the the silt,

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that would be a problem with the ice because when the ice shifts, it's going to bend those legs. Um, but the floating if it's strictly floating, but that I agree with the >> concern of if you try to take a wheelchair out on a floating dock,

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>> it's actually not that bad. >> Yeah, >> that's the number of people doing it. >> Yeah. So maybe it's maybe they're just maybe it's more stable than what you do. You go on and you this one is actually fairly stable. You

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don't actually unless you're on like that small little outshoot. It's the only time I've ever actually felt a little unstable like oh close to it's not the smooth yet. There's some ripple to it, but it's >> right. It's not >> it's navigable. I've seen

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>> they're a little more stable because it's metal and doesn't have all the crevices at all but different surfaces. >> And then my I can't remember how deep it is over there. It's not. >> So I do. So we're saying is for if we're

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trying to solve a fishing problem, >> but if nobody's going to fish there, then we're not solving the other. No, that's actually >> cuz I fish I've whenever I've gone fishing there, I fished off this one where the sailboats is because there's so many weeds on the other side, you can't fish. >> And I think part of it is is that it

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will get out far enough that starting to clear the >> if it gets out further beyond the weeds, then that could help them. But if you try to fish from shore there, you can't. and the herbicides that are being done. There's one more treatment in the spring that should be helping to not saying

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eliminate. You know what I'm saying? >> The water was a lot clearer today. >> Yeah, it it was >> actually really weirdly after rains has been very clear. >> Interesting. Um anyway, >> so I'd like to just make certain that

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you don't feel um and look for Carolyn others to to comment on this. In no way do I whether there's a tariff the dollars that we have I think can be rescended and whatever the new project

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cost or costs with potentially multiple projects if we separate a new fishing dock and the deep dock for procurement and one project and another one with regard to add on to existing

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uh sailing dock proposal with the the two-part proposal of is it eligible etc to do the aspects of accommodating features that make accessibility etc to the existing sale doc I personally don't

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view that as anything that I want you I I respect everything you said with regard to 50k procurement and all aspects of dollars and I appreciate dollars being treasured but I also want to say I don't think that I think we can

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approach approach CPC with regard to multiple projects. If they end up costing in excess of 57, so so be it. We'll deal with whatever those costs are. So I don't want you to feel a responsibility to to not, you know, be above a certain threshold has previously

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been approved and you're okay with that. >> Yeah. If it comes in at 75,000, you just it's a new project. Okay. And you know, we can show at town meeting that this is coming back and so even though the net will be 20,000 or whatever, but there's plenty in the in the recreation bucket

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to cover that turns out being a little bit more. >> So yeah, I suspect we need to be wider on the sailing dock to be accessible. >> Um maybe I don't Yeah, I think I don't think that pathway is >> wide enough to get down.

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>> Yeah. and the landing at the end was not big enough to turn around. [laughter] >> Big enough. Yeah. >> So, so we may have to grow that a little bit. >> So, I think these are all really good points and and I don't want to minimize them,

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>> but these are good discussion I think tonight and good I think direction with regard to where we're going. Jen, are you okay directionally with regard to how to fill out and then we'll >> Yeah, >> but I think I think you're on the right track with the

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deep dock and fishing dock is as a project re or making the u existing dock accessible as a separate project. >> Yeah, I think that makes sense.

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>> Anything else in this discussion tonight? Okay, then thank you for coming and sharing and I know you're going to put in [laughter] that more to like walk out.

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>> Yeah, don't feel bad feeling a quiz. >> Thank you very much. >> We'll see you later. >> All right. Thank you. >> Thank you again. So, so transitioning back to the top of the agenda with regard to the accessibility transition

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plan. So, again, Diane Corey, disability information, she'll come in at a later date, give us some specifics. Uh, select board did uh adopt uh the uh transition plans presented. The good news is that

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the disability commission got a grant for that transition plan. Um it is due by state mandate in 2028. We have in 2026 uh which is great news. Um the reality is there's much work to be done. Diane

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can go through the specifics. I shared the the draft of the plan uh with you and and there are what my reading and again you folks are more in tune with this probably than I am but my reading when I saw the access to lakes and

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trails as being a identified as a high priority in the whole transition plan I thought okay that's interesting so that applies to the doc discussion that that we just had and then they made specific note within that high priority paragraph

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with regard to Long Beach each with regard to installing boat ramp um launch for accessible access. So, you know, again, we're we're hitting those aspects, but then the the plan um went

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on with some inside accessibility issues and they co-mingled park and wreck along with schools. That was approximately 52 grand, I think. in their documentation and then they did a uh self assessment

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that became incorporated as part of the U plan that again was adopted and that that I differentiated outside facilities some of which are ours some of which are other aspects of town and common and

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different different locations but um the total of those outdoor facilities that have park and wreck pertaining to corporate field, Castle and Trees, ADS Playground, Fay Park, Long Lake Beach, $472,000.

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And um so I want to just ask before moving on to the complaint, I didn't see in the absence of Diane is spending a significant amount of time on this subject, but I wanted to make us aware that it's embraced by the select

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board. Um we'll hear more about the specifics. I think we can expect disability commission to lead. I think question for the commissioners and for park and recck leadership is if we have

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certain priorities that we want to express to the commission based on previous needs survey, previous OSRP, you know, dialogue with the public. Certainly all things that, you know, Diane and others are probably

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knowledgeable about, but nonetheless, I think that park and recck commissioners have the opportunity to say we like consideration of this and that could be just something that's just not in a published report or previously considered in the past. So, just want to

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throw that out and ask if you've got any questions or comments. I know it's a lot to read um and and tried to summarize it ever so slightly right now. >> I just add that the 36 King Street is

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uh under control of the select board. So that is falls in their >> house. Okay. >> Because it's because we're sharing the building. It's >> because it's shared. >> It's still that's still under control. >> Okay. Good to know. Yeah. which is not presented or at least I would think a

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reader >> wouldn't know that. >> Wouldn't think that. >> No, but that's but they've been they've been managing all the renovations, all the uh retrofit stuff. >> Okay. Okay. >> With with input obviously. >> Yeah. Yeah. [clears throat] And the

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schools own the fields. >> We're responsible management >> corporate which is owned by >> water department. >> Water department. Yeah. and um right and we may >> yeah they may not have been trying they may not be as true with regard to actual

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responsibility to the points that you're raising >> uh but nonetheless with our programs etern utilization we have a vested interest >> and and that that's where I just encourage us not necessarily now I I've heard some highlevel statements by Diane

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to the select board in which uh conceptually if um calling it correctly, state will match up to $250,000 per year. So she's heading into we can do one project two

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250 and get a state match or we can do five projects. And so some aspect of lowhanging fruit versus which one should we tuck in this year? What you know complaints to be responsive to you know all that. But I think directionally what we'll hear when she does speak to us is

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an intention to try to put together a package coming to CPC or other funding sources. That could be the budget. It could theoretically be our revolving fund, you know, surplus. So, I'm not saying we'll take a vote on, you know,

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going there or not, but looking for funding sources to then present, okay, here's our 250, you know, and looking for yours. And it's a five-year approach with regard to uh directionally being compliant with regard to the transition

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plan that's been approved. >> Yeah. I mean, I think that there's a lot in there that there seem to be some things that could be more easily addressed than the way that was suggested in the report, but I'm sure that that's something we all can

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get into later. But >> yeah, so I would agree. So, we'll look forward to them. We'll look forward to them coming back. Contrary to that, the point the point that you just made about maybe

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there's ways to do it less. What I found interesting was that with regard to now moving on to the agenda item for the accessibility complaint. So, briefly, there was a complaint filed after the July 4th uh event held at Fay Park with

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regard to a complaint being filed with regard to accessibility issues. Uh I think Saul you may have done a sitewalk with Diane again as the chair and so I'll I'll say before turning over to

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your perspectives um is that the uh the I dollar identified within the self assessment that put dollars to it um for FA Park was $53,000. The first proposal I heard out of Dian's

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mouth pertaining to accessibility trans accessibility responsible you know putting in trails and cutbacks and things of that nature started off in excess of 200k instead of that 53 and then subsequent

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determination and I guess sitewalks led to no we don't have to put it here we can put it there and as a result of putting it there the slope will be you know as costly that was part of the buildup for the 220 number and so it

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it's come down but I still think what I'm hearing is that it's still quite in excess of that originally assessment dollar for 53. So that's my way of s of saying well there may be ways to save here there we might find other aspects

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that that come up and um before moving south to you I I just want to state that um connected to the FA Park renovation discussion that I'd really like to hear from you folks as to what was envisioned in the past where are we currently

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thinking about this and then you know state that when Dian and presented the draft of the transition plan to the select board. I think two members of the select board stated acknowledge that park and wreck had previously identified

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bay park renovation as being the top item, you know, requested by the community and therefore was up in the capital requests in the past with regard to feasibility study and things of that nature. And then came the kicker. Well, if we're going to deal with responsible,

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you know, action with regard to the complaint, then obviously we should try to think through all the renovation aspects at the same simultaneous time and and not have separate. Doesn't mean we have to, but the state must be. So, I want to

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share this. So, Sal, you want to kick off with regard to the sidewalk or any other aspects as you're thinking about FA Park? >> Yeah. Yes. So on on the sidewalk side, essentially it was uh looking at a a an access path starting at the um fire

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station parking lot and essentially crossing the park um just below the tree line uh towards the back of the gazebo. >> [clears throat]

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>> Um and then converting the the path into the gazebo to be accessible. Uh obviously that's a separate issue now. >> Um >> yeah, >> for those not aware that might be watching this, the gazebo was determined

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to be structurally inadequate and a safety hazard and has already been torn down. >> Yeah. So that's its current state when and I don't have any new knowledge as to um what's happening with regard to the gazebo. Is anybody even I heard last

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night that somebody said hey maybe there's $10,000 that Rotary kicked in or a garden club excuse me. It wasn't Rotary Garden kicked in years ago. So let's find the $10,000 to put it in the kitty with regard to >> and and I think Jim and Zan were putting something together but I I I think

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that's a disc broader discussion we need to have. Um but so and then potentially continuing that pathway onto um the driveway on the far side of the park. So there's the

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>> Yeah, I forget the >> driveway that crosses Well, there's Star Hill Road. Yeah. >> And then there's a driveway next to it that's actually part of the park >> or maybe the border goes right to that driveway. I'm not >> I'm not sure about the

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>> somewhere over there. So, um that's kind of the the rough end, but from the gazebo to that driveway. Um below the tree line is fairly steep, it might make more sense to pull

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something back into the tree line. I think that's something that and I'll get to my broader point. Um so, yeah, that was an element. Um, there are also connecting pathways to both the playground that's there or the

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playground equipment that's there and the bike rack. I don't know that a whole lot of thought was put into where the bike rack was placed. So, it might make more sense just to move that to put a path to random corner where it's sitting. Um,

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so those are kind of those were the sort of broad strokes of of the discussion of that. um going back to the the previous plans and I have not been able to find any there there have been presentations

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I can't find them um but uh I think a couple of elements that have been talked about were um increasing parking in some areas putting some more parking

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in there I think there have been different proposals for that probably more and less acceptable so and more and less useful. So, but you know when we have big events there parking is definitely an issue. Um

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even sort of mediumsiz events you end up with the overflow down towards King Street and um Castle of Trees and other places. said, um, that was one element. Uh, a

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fairly large pavilion was discussed, um, potentially with a, you know, sort of flooring system that can be converted into a skating pad in the winter uh, for those times. So, we've had, you know, we've had a lot of there were a

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number of years that the the sort of lower part of the park was flooded. Um, I guess the first one was 2011. Um, and you know, it was turned into a skating rink, which was great, but also

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destroys the park. So, um, but a a I think a skating pad that is not the lake would be desirable. Um, given that, you know, last winter was exceptional, but the lake is not

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generally good for skating for more than a couple weeks at a time. So, uh, so that and then the the pavilion in the summer could be a picnic area, gathering area, shades, structure,

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rental, those sorts of things. Um, yeah, I think there may have been some discussion of sort of pre-brading or some additional landscaping clean up. There's a lot of invasives in that tree line. U, I don't know. I think it'd be

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worth a discussion with Conscom and others about, you know, what are the are there valuable trees in there? Are there, you know, invasives that we want to get rid of? Are there things that need to be cleaned out?

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does that. Um, so I think those were the kind of the major elements given that the disease was down. Um I I think that and what I would suggest

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is that the right path forward is to get a feasibility study done that includes both the full renovation and the accessible path and also have the with the intent of the

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accessible path probably goes in first. Uh and the you know if the other pieces are bigger expenses that we need to put off there but we still have a a full plan in place with placement of the gazebo placement of the pavilion

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placement of parking understanding where everything goes designed but however we staged the implementation it's >> directionally do you see the feasibility I know from the budget present

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presentation for fiscal year 27. There was discussion theoretically that I don't think we've got the policy yet with regard to how they're deploying the surplus but potentially is utilizing some of those monies and I think that was got some public debate. Uh somebody

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commented at town meeting with regard to didn't necessarily see it that way. So that's that that aspect of utilizing surplus for feasibility studies I feel like we haven't fully discussed here and kind of need to do that but I also want

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to throw out another option would be to you know go to CDC or a feasibility study and realize that with regard to all the accessibility and all the things that are coming that surplus is be

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vaporized rather quickly. Uh anyhow, so go down the path with regard to action, be responsible with regard to the accessibility complaint potentially. Just throw that out as there are different ways to tackle this. Just wonder what your perspective. >> I mean, I think that I think Diane is is

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going down the path of CPC money for for the path. I think we just need to incorporate that and say we we also want this full design done so that we don't put the path to nowhere. So

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>> disability studies now they can break it down where the office >> right >> so let me let me go again or may not be that's what I >> let me throw out an idea um interest in

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maybe two commissioners taking this on as a task not as an official working group that has to be open public meeting all that sort of thing but just is a task in order to flesh out what are desirable elements and put in options with regard to not

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the accessibility aspect but rather the renovation aspect to to be a sidecar to the accessibility. Is there interest in tasking and and working offline in order to create that so it could come back for

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a broader discussion with a little bit more substance. >> Yeah. Yes. to an extent. I think the other piece um that we really should do more of is

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figure out how to get you know either a couple of concepts or just broad approach feedback from the public because you know I don't think there's been a whole lot I don't know you know we

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the yeah as a group at times said, "Oh, yeah, you know, pavilion sounds great." I had not heard a lot of feedback from the public one way or the other if if there's any demand for that or >> I mean, we had we had demand for it in

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the survey for a for picnic spaces and shade and those sorts of things. But is that the right space? >> And just for clarification, you're making reference to the survey. That's the 2023 need space survey. Yeah, that that site on the park and wreck website.

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Um, >> that's what I I feel the same like why build something like like the the gazebo I think the majority of

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the gazebo use was by the track team for they met there every day when they practiced. I drive by through there every day and I I don't know what use that space gets. So >> Diane mentioned she's done a number of

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weddings there. Um so and so I think that I think that >> Yes, I think we could go back to that something that would give us a direction for de or what the public would like to

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see there. Yeah. Right. >> Yeah. Yeah, because I don't I don't want to get too far down the path and like >> everybody starts screaming, "No, you're going to, you know, you're cutting down a tree. Don't do that." Or, >> you know, >> right? And there is that it is the middle of that is wet the majority of

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the year. So, if you go to build anything, you're building it in like the the cost is going to you're going to have to raise up and change the >> change the park substantially from what it is today, >> which might not be the worst thing.

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might it might not be but the expense of doing that versus the expense of the same facility at a different location then absolutely yeah so I don't um none of which goes to solving problem >> so let me in light of the discussion

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again still tickling the aspect of one or two of us chatting with Diane and proceeding with his question because as the complaint was submitted the gazebo exists Ed and that was the nature

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of the complaint. So therefore, if the thinking is the structure is not necessarily there and should it be public, we're looking for feedback on that. Uh there's different ways that we could go about surveying the public. We

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could use the town newsletter. Uh that's too late. Well, maybe. I mean, it would probably be too hasty to try to jam it in for now, but I almost find myself in light of this, and I haven't spoken with Diane or anybody about this matter since

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the gazebo was taken down, and I don't think select board, as they recognized it was taken down, discussed it briefly last night. I think it calls into question the complaint and what we're being responsive to. And again, I think maybe

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that's appropriate for offline conversation with disability commission as to what the thinking is. Yeah. >> And I feel the same way about a path from driveway to driveway. I if you go down that today, a path from driveway to driveway, I don't know what that accomplishes. >> What purpose?

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>> So S, were you nodding your head with regard to willing to to >> Yeah. Yeah. I mean I've right I think I've got I've already been in it and so yeah if that wants to take off. >> Yeah sure

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the [laughter] >> I feel this Bang Park is a park and [clears throat] I understand Diane Cory does the disability. I really think that it comes to a park design issue to accommodate accessibility within the

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park and we would be making you would be making enhancements. Um a feasibility study I think would be very helpful that would include design would include doing a community meeting or two to figure out

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what the community wants. In my review of the recreational needs assessment, a space for concerts and events and things like that and you know live music uh was something that was predominant in

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that in that u assessment. Uh so I think bringing in a landscape architect firm that can do this and that's all they do. Um it really it can take a while but it is extremely helpful uh for them to do

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it. third party so that it's not all coming to you individually. Uh but I think we need to be at the table with disability. We all need to be on the same in the same group to talk. So I mean I think a feasibility study it can

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be done with CPC funds. It can be done with possibly with surplus funds. Um there are also other grants out there as well for ADA compliance parks um and projects through park grants and whatnot. So, and I did submit um in my

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capital request a park renovations that included a feasibility and down the road. This is down the road, but that was before I knew the gazebo. [laughter] >> So, but it's something that I think yes, we don't need one path and then do it again to see what else we need to it

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needs to be done all in one time. So, you know, so >> I still think scratching the for what purpose and refreshing the aspect of what the community desires is a critical element to this in light of the fact

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that the gazebo is down. Um, and I'm seeing nothing yet and solemn. >> Yeah. No, I think that and I think it's a question of of probably Jen and and one or two of us and Diane sitting down and going, "Okay, now that

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>> Yeah. >> current state, how do we proceed?" >> I will. >> So I do it together. >> So So unless Pete wants to do it, >> I will I will do it. >> You will? >> Yeah. >> Excellent. Great. All right.

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anything more about that? >> The only other piece Yeah. again the the oh the sorry the um there has been ongoing discussion for many years about

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uh renovating expanding that small play space into a >> a bigger one. U so I think that would probably be part of part of the same effort. >> Yeah. I I'd say my two cents on that is it's so close in proximity to Castle in

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the Trees and Aiden's Playground that is going to require significant accessibility transition and that seems like in that area to be there's going to be dollars spent in order to renovate a playground.

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that seems to be the place to do it as opposed to putting within literally 5 minute walk uh a different >> so count or counterpoint to that potentially is do you do a fully

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accessible playground there as we're doing the rest of the >> renovation of favor park >> is that playground compliant with anything >> the ones there >> not I mean it's compliant was like safety regulations.

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>> Yes. Yes. But not right. >> There's no accessibility >> to to the extent we're going to get in the new Shaker Lane an accessible playground with MSBA and town approved money. So

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from a standpoint as I read the the transition plan, >> you don't have to make everything accessible. You have to provide one access point. And I think given that we've got Shaker Lane within a three-year period, that seems to me to

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be, you know, to to I'm not I'm not against other developments. I want to be real clear about that. But I just want to acknowledge we've got one that's coming. >> The only thing I can see is the Shaker Lane. >> Parents of children under kindergarten

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won't be able to use that playground during the day. So, another playground that is open to the public. Very good point. um with youngers because knowing I just did a ADA compliant um accessible playground, there are a lot of littles a lot of little [laughter] that that young

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grandparents go with their grandkid all morning long [laughter] probably, you know, so there's, you know, you just have to think about that population and the ones that are stay, you know, they homeschool their children. They don't if

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it's a school playground most of the time it at least in my past we were not allowed to share the space during school hours that playground was for school use only and all other playground >> I expect that in case be surprised that it wasn't

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>> so make that if there isn't another one in in town that's a you know then that would be good >> so we'll leave leave it to you folks to >> yeah and I and I think that the that playground primarily gets used it gets used a little bit at other times

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but when we have events there >> it's >> yeah nice >> it's the distraction for the kids who are bored >> I think that's all part of I think that all good good input with regard to thinking about how to make that space really be the space that

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>> Littleton residents want and >> it doesn't have to be just successful to the littles it could be because the grandparent has a walker the child is is running free but they need to be able to get their child off of on or off the playground. So, you know, you think of it two ways. You want the littles there,

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but >> I should have said this before and then close it out with final comments from everybody. Um, select board mentioned in discussion maybe two or three meetings ago aspect of the cross country team

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using uh FA Park. So therefore making it sure I just want to encourage you to consider a conversation with new athletic director or some the cross country coach some aspect with regard to whatever plan designs ultimately are being floated around that it

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accommodates and not screwing up the you know disturbing the pathway. >> They've actually they actually contacted us already. So, we're talking about or I just got the email yesterday. So, I will be talking to them about what what their plan is for this fall because they go

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into fall cross country soon. So, >> final comments. >> Okay. Move on with that one too. Hiring panel for the program coordinator vacancy. Is there interest in the past? And you folks have the experience more

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so than I. I think you've routinely had somebody with regard to leadership. I think recently the HR directors participated along with one or two members from the commission to form that panel. I think we've served on it

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before. I don't know. >> That was my recollection. So I don't know if a veteran wants to keep on. >> So I'm getting I'm going to have to start going into Boston this fall. Okay. So, I won't be around to climb down the hill to get in.

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>> Okay. >> So, >> so yeah, I know I'm going to be around. It's all interest. >> Um, [clears throat] yeah, potentially when I can certainly do it. Um, I think um

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yeah, I think having Michelle there is valuable. Um, the HR director because We when when left to our own devices, we stick a little too tightly to the rules

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and she allows us to >> have some flexibility understanding the scope of what is permissible um [laughter] and makes for a better conversation. >> And she'd also have to answer if anything were lagging, >> right? Um, so I think having, you know,

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having the the two leaders here, Michelle, um, then I don't know how much how many more people we want to have in in that. >> You think that's pretty good? >> That's enough. >> Yeah.

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Usually in the past for me it's always been the director and the park commissioner for the first round and then um then it went to HR and town leadership and but it's a little bit different here. So you guys would have to tell me that aspect but

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>> we don't need a a big one. I mean the director position is a little different program coordinator um one or two of one representative at least >> um and then myself or andor well >> yeah I think that I good >> yeah that's fine >> okay um can somebody follow up with

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Michelle just to say we welcome her and look forward to you doing that >> yeah she as she collects um applications she'll be sending them to me for my review um >> I believe so yeah I asked asked me the other day. She's like, "Do you want me

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to send them [laughter] at one lump sum at the end or do you want me to send them as they come?" I said, >> "Send them as they come." But she's going to be out away next week. So, I'll be gathering them. One lump. >> I know. I've gotten one. Um, but uh I

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don't know if tomorrow comes since there's probably some since it hasn't been that long. I bet there'll be some repeat names from >> there could be. Y >> and I know there are several other program coordinating positions open within the between Northshore and here.

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So, um so it's a good time to find a program coordinator. >> Does this because I'm new to this? Does this require a vote or could we just administratively just say we discussed it and move on? >> I voted on the committee. >> Typically, we have taken a vote to

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appoint the >> Yeah. the whatever we call it the the review committee or >> so then looking for a motion for the program coordinator hiring panel uh

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consisting of Sal Marini uh one to two members of the PRCE leadership and the HR director. Can I get a motion for that? >> I will make a motion to the hiring committee. >> You just say so. So move

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>> and and a second. >> Second, right? >> Okay. So we have that in further discussion. >> No. All those in favor. >> Okay. Done. Thank you. >> Um and with that, uh we went out of order, but we're ready. Jen, if you're

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ready, uh with regard to director's report. >> Yes. I uh gave you a director's report. Um there's a lot of information in it, so I'm not going to read it word for word. you can read it on your own. Um, but basically the big takeaway is that our summer has been going swimmingly

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well. Um, we've had a very successful summer. We our top program obviously is camp t um bringing in approximately the numbers are not final but um approximately as of today um $540,000.

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>> This is calendar year. >> This is from January one registration okay to today. [laughter] Um, and then Camp T, we had over 450 participants. Um, Camp Teen Adventures was our second biggest at 130

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participants and bringing in approximately $102,000. Um, practice preschool summer program only, not the school yearbased program, um, brings in approximately 66 participants and $44,000. you can see

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that we've hit every age group in the youth in the top three programs. So, that I think is outstanding um for us to be able to do that. Um the Long Lake fishing and boating both came in with uh

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almost 200 uh participants and approximately 50 to $55,000 total. Um, and then the playground program, which I hope to expand on next year, um, is a continuation of Camp T. Uh, we lose the school due to maintenance getting ready

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for the school year, so it gets that gets shut down and the playground program uh, takes its place. U, I would love to bring that to other neighborhood parks and start offering it there. But this is how it's run here. It's done at our facility and they do different

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things for the next two weeks. Um, and then we also have a teen version of that as well, but that's all adventure based. Um, so, but we have over 40 programs that we offer in the summer. So, um, the those other 30 to 40 programs, uh, make

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up the rest of our income and it's we're pretty we're we're doing pretty well. Um, some things that we are working on here. Uh we are working on as staff we are working on our strategic planning

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and the organizing um with the new program coordinator or with the old program coordinator gone. We're having to visit how we operate and how uh we we do things. So we're we're focusing on that for the next uh next month or two. Um we're also uh um working on being

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visible. Uh we're going to be doing uh a swap, an equipment swap on August 30th at 36 King Street. Um so it'll be used and gently used equipment. Bring your equipment. Maybe you'll find some equipment to bring home. Um and we're

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partnering with a local resident who uh has done this at other locations throughout um the past couple years and has asked us to to help support him and uh so we offered to host it. So, um, it's free. Uh, but you know, you go in and get to swap equipment. Uh, we're

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thinking about doing something similar for Halloween costumes as well. Sometimes there's a lot of need for that. Uh, because Halloween costumes can get infected. Um, so being visible. Um, there are a couple events that we're going to try to have a table at so that we can introduce ourselves um, and make

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ourselves known. Um, and also at the same time ask residents, what do you want? What what do you need? what's important to you. So again that goes to what do you want at FA Park one the difference you know um having those types of events where we can get

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feedback from people um but being uh being visible is important to us. Um we're working on different financial managements. Um we have new software that we did a software um soft opening on. So it is live and there are several programs on it. We're not doing a

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specific registration date for fall programs. we are just going to as a program is set up it's open for enrollment um for the most part um we are focusing on the club which is our after school program for um uh grades 3

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through 7 and it's in the lower level of our building of 36 King Street. Uh that's a big focus for us right now and that's hopefully what the new program coordinator will be tasked with um is managing that um because and then running camp T would be their other

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priority. Those are it's a big those are two big roles um and we really want to activate our spaces and that's one of them. So um we are we're working on that. um parks and facilities, just trying to get to know where everything is in this town. Um and really trying to

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understand how parks and and uh park maintenance and scheduling are handled. Um have multiple meetings with DPW, different players within that. Um and just trying to figure out who schedules, who maintains, how do uh how do we how

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do we manage things here? Um the youth sports organizations are another thing. A lot of them think that they are our programs. They're not. They're actually private organizations. They reserve fields from us. Um, and it's kind of separating that, but managing their

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expectations, managing our expectations, making sure that we have smooth smooth processes moving forward. Um, so with that, um, you know, that that's the general gist of everything that's in this. Um, and you know, I'm we're really

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just focusing on trying to build the I'm working on building a team. Um, if I'm hoping to stay here long term, so I really want to make sure that this team is cohesive. We're working together. We're not in silos. Uh, and that we are just um we're making the best department

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that we can. Um, we've got a lot of resources here. So, I I want them to shine. So, that's pretty much my report. >> Okay. Other questions >> um on a facilities question. Have you talked to J I know we talked about it

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briefly the bond policy that >> I've not got an update on that but that is on my list of questions to be asking I've heard it about some conversations and haven't gotten a clear picture yet >> but I will continue to find that one

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out. >> Laura, any question? No, I will say that whoever was running the Instagram >> did a phenomenal job this summer. Like the amount of posts that >> I believe that's our Camp T staff. >> So there was multiple post from the from

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was it say camp T or >> it was mostly camp. It was mostly pictures from camp. >> Yeah, they're awesome with that. Yeah. >> Yeah. It was it was great to see that that um as I think you're right with getting out um and having a chance for

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the community to interact with with you guys be great. So, >> we're also planning an open house. We haven't set a date yet, but um I have a team meeting on Thursday. So, I'm hoping to do that and set that for the end of this month um right before school starts so that we can really kind of push the

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club and have community members come to our building. They don't know what you know where we are. Um I'm meeting with superintendent next week. So, I want to have them on board as well since he's new and you know >> we have to share these spaces. So, we

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need to work together. I'd say um want to ask for a financial update with regard to fiscal year 26 in the September meeting if we could, you know, come with with that that time. And then I think Sal and I discussed um

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wanting to scratch the itch with regard to weight lists sort of empty or or other programs just to make us aware. Yeah. >> If that exists. I I'll say my personal thing. I've got an interest in

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understanding resident participation and non-resident. If that's available, if that's too much of a headache, then by all means, nope. You got plenty other stuff to do. But if it's readily available with them, then I think to frame discussions with regard to our

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program offerings, etc. Those were a couple things that I' I'd like to tee up in the future. But again, >> these are not uh I think the financial update I think is something we should have. Yeah. >> But the others,

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>> yeah, >> help solves the champion of say I want them. So I I think the other one I'm sure we'll talk about this on on Thursday, but um we had talked about this in spring um and have not gotten a

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whole lot of traction on it. U but is to to gather whatever policies we have and organize them and present them um figure out where there are gaps. >> Y >> the commissioners I think can help to

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fill those in. We don't don't need you guys to write everything, but >> we need as far as collecting. >> Yeah, he I don't know how far I got or what where it got to, but >> I don't know where that stands.

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>> I'm just I think he may have already done a bunch of work and put stuff like somewhere. >> If I remember right, he was gathering what there was and putting it on a drive, >> right? >> Like to get an inventory of what there was. probably I I don't know what

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condition it was in but right but in whatever whatever he found he was >> putting on a drive is the way that I would >> then you know what what I have looked looked at as an example is like the the school committee has a very nicely

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organized drop downs of this is the section on staff interaction this is the section on finance this is the section on etc etc that >> is that on the school website? >> Uh, it's yeah, I forget if it's on the school

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committee website or the school website, but it's on on >> So, two items to close up the director, you know, section of this. >> Are there things that you'd ask of the commissioners to support you, Mo, the

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staff etc. Is there I think Pete would slap me down if I should didn't ask um for what how can we support you because it we need to continue recognize this is a period of

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transition and we've got a lot of new players in moving parts. So I think we all very much want to continue the flow of we're here for what we can do for you folks. But that's a

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>> need to hear from you as to how we can fill in and that's what >> right now just knowing it's or trying to organize and just learning all the back information [clears throat] has been a little sometimes challenging

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um with everything else that's going on top you know live um but just having you guys there to ask questions when we need them. That is really helpful. Um, and remind us of things that we should

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be looking on that's on your agenda. Um, because I know what my agenda kind of is. Um, you know, I'm I'm a parks I'm a parks and w person. I like programming and I like parks.

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I like them both. Um, and I like to maintain them, build them, maintain them, um, and see people laugh and play and use use them. So, um, I think that, you know, having your support in that, um, I'd love to have you visible in our

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programs and our events and attend those types of things when we have them. So, you know, I hope to continue um keeping you in the loop and communicating with you um and providing any information that I can. I might not have it right

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away, but you if you can give us the grace to have the time to search, I will get an answer. Um whether it's a good or bad, I will work on getting an answer. Um but sometimes I need a little time. Um but having your support like that is

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very helpful. And uh yeah, just figuring out who I'm supposed to go to for certain things has been a little questionable, but um I'm figuring it out one day at a time. One project, one one program at a time. So, >> okay. I think it responds to what we

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want coming week. We'll scratch that itch. Yeah. >> Reasonably well. We'll hope to >> provide input, you know, during that time on Thursday. >> Um >> ready for commissioner updates. I did have one more thing, >> please.

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>> Um, the Long Beach. No, that wasn't it. Where is it? It was memberships. Am I too Am I too far ahead? >> No, it's in there somewhere. >> It's in there somewhere. But I I included a membership update for Long Lake. >> Saw it.

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>> Okay. It's a Yeah, it's just a quick um thing. Um just a chart here. You can see um we've sold basically 368 memberships this year. Um, you can see the breakdown between resident and non-resident. You can see how much money has come in. Um,

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which is, uh, as of when I printed this, it was $24,492.50 in just memberships. Um, this does not include your day pass people. This is just your the people who are buying memberships. Um, and it's just for

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just wanted to give you that update. That's a question. Any Anything else? >> Nope, that's all. I'm not done. >> Turn it to commissioner updates. >> Um,

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the only thing I have, so I know that some you met with highway on capital projects. >> Yes. >> So, >> I submitted for baseball at South. >> Okay. >> On behalf of us, I sent that leap. I did a meeting with them. >> Okay.

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>> And I asked, am I stepping on any toes? and I was told no. And then I I had your support. So I was like, "All right, I'm putting this in. I also have the A's support as well." So um I did submit it as my capital one of my capital

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improvement projects. I didn't know what to submit for those because I don't know I only knew what was submitted last year. So I submitted the baseball field and softball field as a two-phase. >> Basically 50,000 for each approximately. That was just a rough estimate that I

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knew. Um and to make it a 6070 field. Yes. >> Um for and do baseball the first year, softball the second year. Um and then the next one was the dog park because I believe that was just pushed back and then FA Park. Those are the only three that I >> Okay. Because that is and I know Rob I

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think you reached out to Dave McManis asked me >> like Rob had reached out to me. So I think that is probably that. Yeah. >> Okay. >> So So that is so Dave McMahon has called me. So I want to make sure. So but if we're on if you spoke to about that

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that's the I think the biggest thing is when the timing we'll have to figure out when we're losing access >> to um to shaker land. >> Yes. >> So and what that does to what season we need a field right or they need a field.

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what I have heard and I feel like this changes every time it comes up. Yes. The the last I heard was early July next summer. >> Yeah. Which their their spring season ends around when school gets out. So

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they'll be able to get through their spring season at Shaker Lane, assuming that, you know, court testing or whatever is happening there. But um that would get them through and then um summer um

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would start. We'd have to have them be a solution. Uh but and then also when you mentioned scheduling >> so we have in the past before the fall season run um a meeting with the fall sports.

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>> Okay. >> Um >> nice >> to make sure that everybody has the fields that they need and things like that. We have to go back offline with you can fill me on who all those leagues are. >> Yes. That'd be wonderful because all we

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got is baseball and soccer. >> Lacrosse money, not lacrosse, they're turf and they schedule through school. But we can I'll go back I'll find last year's and then we'll go up last year's and see if >> um they're pretty self-sufficient. But if we could we should touch base with

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them making sure that >> that's good. the other the other [clears throat] it not revised the field feeding quite some time I think >> no um and we just have to be cognizant

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of we want to do that before they start >> registration >> registration so that they don't have to eat it >> yeah no but I think we also we need to go back and look at what the costs are But >> yes,

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>> what the transfers are, all of those things have have [snorts] changed. >> Yes, because we said that. So, the last time when we went up $15 per cap, we said the next one was probably also going to be 15. Okay. >> But that was um I think it was sort of I don't know how

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much science was behind the science and math was behind that number. >> Yeah. Right. A big piece. >> $30 per person is what I've seen. That's all I know. I >> think that sounds right. >> That's what soccer paid last fall. That's the only one I know. So that's

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cross. >> Yeah. And and at one point in time, and this was a number of years ago, a big chunk of that cost was water >> because we're getting water from the water department. We've since put in at least a couple of welds

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for direct sprinklers. So there's been a lot of change. It needs to be that whole thing needs to be looked at again. I can find places you use that money and the new field and porties that we

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have to have. It's all field. >> Speaking of porties, there is a this is completely off topic, but there's a there's a porta party at Russell Street that is not a rat a porta party. >> It's a throne depot. Yeah. And it um DPW

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called me and asked if it was ours and I was like, "No, that's not ours. Maybe not use the thorn depot and it has a it's locked and it has a wash station. >> It has a wash station. >> No, >> we use the rata port. >> Yeah. Where is Russ? >> It's at Russell Street right at the

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entrance to the new baseball field 10 ft from a rat. >> Yeah. >> Yeah, that's what it is. >> I don't know who. >> So, everybody watching tell us who put that there please. We'd like to know

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some advice. Maybe >> or for the >> Oh, maybe it's for the >> the painting. >> Yeah, I don't know why they'd be back there but >> And it's literally 10 ft from Warner Brothers. But maybe But the town is the

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town doing the work on Russell Street. >> Uh the town is not, but the the contractor is. >> Oh. >> So maybe >> but DPW is the one who asked us to want to. >> Yeah. So they wonder if they asked their >> It's marketing. It's what it they just

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went and fro. >> How can we get somebody to ask who's this? It's always good to laugh. Well, we're meeting. That's good. >> Yeah. No idea. I'm surprised that Dana

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hasn't been asking who's so the proximity is but nor any other commissioner updates. No. Uh, I think we've covered all the all the goings on that I can think of. So, >> okay. I've got a few. I want to just

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inform I think some really good news. Uh, Joe Knox representing Littleton Business Association has approached me. He's interested in the organization contributing to promotional and signage money for a future renovation of Third

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Thursday should it happen. And so he's already spoken once, intends to speak at their next meeting again. So I have I have assured him that we welcome their dollars and their input with regard and we'll get back to them with regard to as

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we revisit third. And my recollection is that was a the former assistance task to reinvent that. I'm not saying that's currently your task by any means. saying this is part of the transition. This is you know but good news that we've got a

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partner that wants to come forward with you know valuable contribution. Similarly uh Cheryl Khi Hollinger u approached me last night from a Rotary perspective stating that unfortunately I think what we expected reality is Long

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Lake has got a lot of weed. So the Apple man experienced and so she said, "Yeah, we're not talking $30,000." I think that's roughly the amount that they may contribute to the town in different ways with regard to that event the past. But she said, "But I'm telling you, we are

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interested in contributing with regard to removing the weeds out of Long Lake." So that has arms and legs with regard to clean lakes, tons, other aspects. But good news, I think that got somebody that's introducing dollars to us that

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hasn't even done so in the past. Um I've had um several meetings recently um with residents um Shaker Lane Fields. Part of what you said earlier, Jen, there's this confusion started off as being what I

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call the PRCE brand. And when I heard the the individual, it had a lot to do. It wasn't us. But I committed to we'll get back to you. And this is where I'm looking for Dave McManis because I think during the fall season, communicating

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with parents and finalizing whatever the plan is with regard to whenever it is in the spring is an important element to get that is crossing that off so that uh parents and and use their participating know where they're going to play and

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when the transition begins and we can coordinate. So that was certainly an issue. Um I think that Mo you had a conversation with a resident with regard to watercraft issues. He seems well and quite intelligent with regard to you know aspects and so we'll look forward

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continuing that with kind of like the long lake feedback sessions etc. Um, very helpful. >> I was surprised that somebody stopped off and had a rather lengthy discussion. Apparently, in the past history, um, and

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now removed were water fountain and water stations at Porper Field, at uh, the beach, uh, the snack shack where individuals that are doing passive recreation are able to at those

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locations retrieve water. And he gave me the history of it. So, it's something that I want to tee up in future meetings, but want to acknowledge that the resident's been heard and and you know, we'll put it on the radar screen. Um, also, uh, a separate heard and read.

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Now, um, despite our efforts with regard to trash at Long Lake Beach, it it's getting some airtime in a negative way. With regard to uh, too much, people are using the phrase worse than I've seen in the past. that sort of thing. Um, so

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those are things that have just come up in the last, you know, since we last met. Um, like you reaching out to people, I do I met with the new superintendent. I met with Steve Mark, the business manager and, uh, the facilities coordinator and and I

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basically planet I'm new. I don't know scheduling. I learned school dude and some things that I've never heard of before. But I also um not holding them to this, but they committed to giving me a master schedule in writing with regard

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to who's got what access points and how they understand the different players with regard to scheduling all the fields that we share with you know them owning them but we sharing them. So that's an up and cominging um as well as what I

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wanted to do loud and clear with all of them was talk about our transition on the commission, our transition with regard to leadership so they know that we're well aware that we've got a lot of moving parts. So just wanted to um share

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that with you. Want to give kudos to all the people involved with regard to algicide treatment the communication of it. I saw a lot of form signs throughout the area of Long Lake people when I asked them as they were going down the day of. No, I'm aware of it, but I'm

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just going to stay on the beach, that sort of thing. And I thought that was very successful with regarding the posting. So, I think, you know, kudos. I saw it in numerous numerous places. Um, I do want to inform the commission that

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an event has taken place. A complaint has been filed. not going to go into detail of it. I don't know the detail of it, but I do know that we have a matter that's being undertaken by leadership and we'll get to the bottom of it and be

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responsive to that person that submitted the complaint. So, I'll leave it there unless there's something that you want to add. But I think I have a responsibility to be transparent and communicate such matters. I I understand

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>> we're managing. Good. Um, there is under new business. I had identified we've got a Long Lake Beach feedback session scheduled at 6:00 on Monday the 21st. I look for leadership to communicate to that the public. One of the comments

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made uh by somebody at the last feedback session was let's get bigger communication than just the word of mouth that led to the first one. So certainly the commission I'll just say we are aware that should the commission participate in forum numbers we should

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post it you know that sort of thing but that's up and coming yeah up to you folks and I look for guidance you know so in terms of if we don't need to do that we're just listening sometimes a little bit that I would chirp up and Jim in the last one was te you want to

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comment so that's why I'm trying to feel >> yeah I think as long as we're not deliberating and making decisions It's It's probably not necessary, but it's also easy to do. So >> So it's it going to be held, I assume, in the same tent area. >> 10 will be gone. >> 10 will be gone.

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>> 10 will be gone um August 22nd. >> So we should discuss where we're going to do that cuz it was raining a lot the last time that we >> If it's raining, it could be at our building. >> Okay. So we'll have to then that the challenge there because I had numerous people the day after the rain event say,

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"So you obviously cancel." I said, "No, we we held it. So we have to try to gather a way of how to communicate it and part of our communication and outreach announcing it will be >> if it's a rainy date then location's going to move. >> Yeah. >> So just throw that out.

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>> Um is there any other matters that you have for new business? >> Okay. Seeing none go with old business. Um the HR director distributed the um ERCE director's job description. I don't intend to go through through that now. I

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think what Michelle asked was that we submit feedback back to her and copy Pete. So I encourage that to be done. I intend to, you know, submit additional feedback. Some things that I thought needed to be in I don't see them or

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don't see them as strongly as I think they need to be there. >> I think it's probably worth at least a quick discussion. >> Okay. Um because so I I have sent comments back. Um, but

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there were a couple things that I felt like were probably um trying to see where I had it like that that there was some discussion needed rather than I could I can make edits that

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were sort of more editorial, but Try to see. Um, oh yeah. So, okay. So, one piece was on the budgeting presentation. um

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historically so that the um the pieces in there is not needs more information but one of the things I'd say historically the director has really driven and presented the budget both to

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this board the select the select board and fin budget meeting uh primarily they're interested in the general fund budget which is really just the the salaries and a couple other things but it has

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also come up about you sort of the broad strokes of the the revolving fund u I don't know if that's the way we want to continue or not other commissions boards I think the

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the boards take more of a leadership or presentation role in terms of presenting to the pincom and site board. So there's just for discussion, you know, where where does that responsibility fall or how much

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involvement do we want versus >> leaving it just to the director? >> Maybe we can discuss that briefly during the retreat. Yeah. When we'll have the benefit of peep being there as well. >> Yeah. >> Yeah. But I too thought that that's on

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one of two items on my thing. Thinking was a little bit too weak. Again, thinking of what I see currently. If we're changing it, that's a different story. But I also think there's some new revolving fund expectations that have

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been communicated as part of their update to the financial management policy shared by select word and fin. So there's a greater reporting responsibility uh required of all revolving funds in the next year and therefore that further who's going to be doing that to be

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responsive. I see there's a role for the treasurer but I think there's also probably a a reliance on somebody on staff and so I think that's worthy of discussion on on Thursday should we choose to take that one on then etc. Yeah.

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>> Did you have others sell? I yeah the others are again there's a couple places I think that there's probably some discussion about how much is um you know sort of making decisions versus presenting them to the board for

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approval fine-tuning you know just that language to >> so we for the retreat we only have two items of the retreat but one of them is the respective roles with regard to the leadership the commission the TA. So, I

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think we can, you know, address that. Yeah. >> And I'll be surprised if we don't collectively agree. Yes. Let's take that on as part of our retreat discussion. >> Those those were the I think. >> Okay. So, I think so like you I think we

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conclude tonight. It's not ready for prime time. We need some discussion. Fortunately, we're get on Thursday. >> Um, >> anything else with regard to that matter? Um, with regard to old business, anything that was the only item that I

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had. Okay. Then I don't know that we've got minutes of prior meetings. I will um I do we I don't think I've seen minutes to review. >> No. >> So So I think I have to go back and watch a tape or two. My recollection is

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that Pete identified the case and we approved multiple minutes. We're I feel badly to the public and we'll get on it with regard to those looking for our minutes. I don't think we got anything posted for several months and so it's

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I'm a hot button my hot list of got to get that addressed sooner than later in order to get those posted so that the period of transition should they not watch this broadcast they at least can read quickly what's going on. Um uh in

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terms of next meetings, we've got the retreat at 36 King Street is a open public meeting, but it will not be televised. Uh want to make that known. Starts at 6:00 on the 13th, Thursday. And then our next regularly scheduled

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meeting is September 8th at 6:30 right right here. Community room police station. Public is always welcome. Are there any other matters to discuss tonight? If not, look for a motion to majour.

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>> Motion to adjurnn. >> Second. >> All right. Uh discussion. All those in favor? >> I. >> Thank you.